The Public Education Instructional Services service area assists local school divisions in the design and implementation of instructional programs with emphasis on the implementation of high academic standards designed to increase student achievement. The division provides technical expertise and leadership in the areas of professional development, parental involvement, positive educational environments and the interpretation of federal and state initiatives, policies, regulations and guidelines. The division provides workshops and other training opportunities for educators and works collaboratively with public and private agencies, associations, foundations and consortia to address educational needs and concerns.
Instruction in Virginia's public schools is guided by the Standards of Learning. The standards describe the commonwealth's expectations for student learning and achievement in grades K-12 in English, mathematics, science, history and social science, technology, computer technology, computer science, the fine arts, world language, health and physical education and driver education. Another major component of instructional programs is Career and Technical Education (CTE) which is driven by technology, changes in the workforce, and workforce and labor market needs. It is delivered through comprehensive programs of study based on the nationally-recognized career cluster framework. CTE is results-driven with emphasis on the application of academic, technical, and employability skills for program completers that lead to industry-valued credentials. The CTE curriculum is designed in collaboration with business and industry to provide high-quality, dynamic, relevant programs that prepare students to succeed in further education and careers.
This service area directly aligns with the Department’s mission of leading and facilitating the development of a high-quality public education system that meets the needs of students and assists them in becoming educated, productive, and responsible citizens. The key elements of standards, assessments, resources, training, technical assistance, and student programs are the core of this high-quality system. This service area provides the leadership for rigorous and relevant programs designed to reflect the workplace in a global economy and prepare students to succeed in postsecondary education and careers.
- Provides technical assistance in setting and reviewing academic learning standards and career and technical education competencies;
- Provides technical assistance in the development and review of the state assessment program;
- Provides assistance for schools and divisions failing to meet targeted levels of student achievement;
- Provides instructional resources and training to school division personnel to assist them in delivering high-quality educational programs in an effective manner;
- Develops programs and materials and serves as a clearinghouse of information to promote best practices and professional development; and
- Provides a limited number of programs and opportunities at the student level.
Instructional services products can be found at several locations on the Department of Education Web page. These include academic standards and career and technical education competencies, numerous curriculum support documents, curriculum supplements, Web sites, posters, maps and other materials useful for providing high quality instruction. Many K-12 general education resources are located at:www.doe.virginia.gov/about/instruction/index.shtml, and include the following key documents and resources: Virginia Standards of Learning (SOL) for all subjects and grade levels; Standards of Learning Sample Scope and Sequence Guides for English and Science. English, Science, Mathematics, History and Social Science provide SOL Instructional and Training Materials. Also included are links to instructional Web-based resource pages to assist teachers and students. A sample of links include: Mali: Ancient Crossroads of Africa, Virginia Indian History and Social Science Web Site: An Online Resource for the Classroom, Virginia Studies: Ready Resources for the Classroom. NCS Mentor Graduation regulations and related high school support materials are found at: www.doe.virginia.gov/instruction/graduation/index.shtml.
CTE Planning, Administration, and Accountability Unit: Provides vision, leadership, and management of and oversight for implementation of the following:
- State and Federal Regulations
- State Plan for Secondary CTE Programs (grades 5-12)
- Local CTE Plans and Budget
- Oversight for Postsecondary CTE Programs administered by the Virginia Community College System
- Oversight for Correctional Education and Juvenile Justice CTE Programs
- Budget Management of Perkins IV and Perkins V Grant Awards
- Data collection and reporting
- Implementation of Perkins V Core Standards and Performance Measures
- Federal Program Monitoring
- CTE Civil Rights Review
- State-approved CTE program equipment list
- CTE Completer Follow-up System
- Virginia’s Pathway to Industry Credentials Initiative
- Workplace Readiness Skills for the Commonwealth and assessment (CTECS test provider)
- Industry Credentials for teachers seeking an initial Virginia license with endorsement(s) in an area of CTE
- STEM-H teacher professional development and student credentials
- Comprehensive Local Needs Assessment
- Special Projects/Initiatives such as Governor’s STEM and Health Sciences Academies
CTE Curriculum and Instruction Unit: Provides vision, leadership, and management of and oversight for implementation of the following:
- Framework for state-approved CTE curriculum based on the nationally recognized 16 Career Clusters and 79 Career Pathways
- Military Science – Junior Reserve Officers’ Training Corps (JROTC)
- Curriculum development/revisions by teacher teams and industry panels
- Economics and Personal Finance Standards of Learning Review
- Career Connections (career planning K-12)
- Academic and Career Plans/Programs of Study
- Virginia Education Wizard
- Work-based learning methods of instruction
- CTE Work-Based Learning Guide Revision (HB2018 and SB1434)
- Establish the 17th Energy Career Cluster (HB2008 and SB1348)
- Dual Enrollment, Advanced Placement, International Baccalaureate, and College Level Examination Programs
- Project Lead the Way
- SCED Codes for CTE courses/programs
- Teacher licensure requirements for CTE endorsements areas
- Special Projects/Initiatives such as Microsoft IT Academy for all public high schools and CTE centers; and SREB Project-Based Learning
Both Units provide leadership, management, and oversight for the following:
- CTE Resource Center
- Career and Technical Student Organizations (8)
- Workforce labor market data and research (University of Virginia’s Weldon Cooper Demographics & Workforce Group
- Professional development and training for CTE administrators and teachers
- Technical assistance to school divisions, VDOE staff, and general public
- Virginia CTE Advisory Committee
- Virginia Association of Career and Technical Education (Virginia ACTE)
- Virginia Association of Career and Technical Education Administrators (VACTEA)
- Professional organizations for the CTE Programs
Career and Technical Education materials can be found at:www.doe.virginia.gov/VDOE/Instruction/CTE/ and specific course competencies are located at: www.cteresource.org/tasklists/index.html.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Administer the Strengthening Career and Technical Education for the 21st Century Act | Perkins V Act (effective 7/1/2019) | | Required | 0 | 28,310,494 |
| Administer the Carl D. Perkins Career and Technical Education Act | Perkins Act of 2006 (effective 07/01/07; sunset 2020); Code of Virginia §§22.1-16 and 22.1-227 | | Required | 0 | 0 |
| Develop the four -year State Career and Technical Education Plan with annual revisions . (The plan must be submitted and approved by the U.S. Department of Education). The submission deadline is April 30, 2020. | Perkins V Act (effective 07/01/19 ); Code of Virginia §§22.1-16 and 22.1-227 | | Required | 0 | 0 |
| Manage allocation and reimbursement of State Career and Technical Education Entitlement for Occupational Preparation and Adult Education to school divisions and regional centers | 8 VAC 20-120-30 – State/Federal Financial Assistance | | Required | 0 | 7,382,548 |
| Maintain a state equipment list and manage allocation and reimbursement of State Career and Technical Education Entitlement for Equipment to school divisions and regional centers. | 8 VAC 20-120-30 – State/Federal Financial Assistance; 8 VAC 20-120-80 – Management of Equipment Inventory | | Required | 0 | 1,800,000 |
| Manage allocation and reimbursement of State Career and Technical Education additional State funding to upgrade equipment to industry standards and to award funding through an innovative competitive grant application. | 8 VAC 20-120-30 – State/Federal Financial Assistance; 8 VAC 20-120-80 – Management of Equipment Inventory; 8 VAC 20-120-30 – State/Federal Financial Assistance; 2016 Virginia Acts of Assembly – Section 20.c.3) Vocational Education Instruction Payments (pa | | Required | 0 | 2,000,000 |
| Manage allocation and reimbursement of State Career and Technical Education Industry Certification Examinations, Licensure Tests and Occupational Competency Assessments Entitlement to school divisions and regional centers. | 8 VAC20-120-30 – State/Federal Financial Assistance | | Required | 2,140,119 | 500,000 |
| Monitor, approve, and process expenditures reimbursement requests for State Career and Technical Education Industry Certification Examinations, Licensure Tests and Occupational Competency Assessments Entitlement to school divisions and regional centers. | 8 VAC 20-120-30 – State/Federal Financial Assistance | | Required | 0 | 0 |
| Administer incentive funds for the State Jobs for Virginia Graduates initiative. | 2017 Virginia Acts of Assembly - Chapter 836, amendment to Chapter 780 of the 2016 Acts of Assembly | | Required | 573,776 | 0 |
| Administer allocation of State Career and Technical Education Resource Center funds | 8 VAC 20-120-30 – State/Federal Financial Assistance | | Required | 298,021 | 0 |
| Review and approve local career and technical education (CTE) plans and budgets annually | Perkins Act of 2006, Sections 134 and 135; 8 VAC20-120-40 – Local Career and Technical Education Plan | | Required | 0 | 0 |
| Each local education agency or region shall establish a general CTE advisory committee. | 8 VAC20-120-50 – Career and Technical Advisory Committee | | Required | 0 | 0 |
| Serve as the VDOE liaison to the State Career and Technical Education Advisory Committee | 8VAC 20-120-50 – Career and Technical Advisory Committee | | Required | 0 | 0 |
| Manage data collection and reporting for secondary enrollment demographics; student, school, and employer completer demographics; and the Perkins accountability system. | 8 VAC20-120-70 – Reporting Requirements; Perkins Act of 2006, Section 113 | | Required | 0 | 0 |
| Ensure local education agencies provide data on CTE for federal and state accountability requirements. | 8VAC 20-120-70 – Reporting Requirements | | Required | 0 | 0 |
| Ensure construction of CTE facilities comply with all federal and state regulations. (Refer to Education Department General Administrative Regulations [EDGAR]) | 8 VAC 20-120-90 – Construction of Facilities | | Required | 0 | 0 |
| Ensure local CTE program receiving federal or state education funds are equally available and accessible to all persons and specifically prohibits discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender ident | 8 VAC 20-120-100 – Access to Career and Technical Education Programs; Governor’s Executive Order Number One (2018) | | Required | 0 | 0 |
| Ensure CTE programs are competency based and meet required criteria. | 8 VAC 20-120-120 – Program Requirements | | Required | 0 | 0 |
| Review approved credentials for the student-selected verified credit option, and the Career and Technical Education and Advanced Mathematics and Technology diploma seals. | 8 VAC 20-120-120.D – Program Requirements; 8VAC20-131-50. B. and C. Requirements for the Standard Diploma and Advanced Studies Diploma (effective for students entering ninth grade prior to the 2018-2019 school year); 8VAC20-131-51.B and C – Profile of a | | Required | 0 | 0 |
| Monitor local Automotive Technology programs to ensure they are National Automotive Technicians Education Foundation (NATEF) accredited and the instructors are certified by the National Institute for Automotive Service Excellence (ASE). | Second enactment of Chapter 388 of Virginia Acts of Assembly of 2011, effective 2013-2014. | | Required | 0 | 0 |
| Develop and maintain documentation and reference materials for all credentials | 8 VAC 20-120 - Program Requirements | | Required | 0 | 0 |
| Provide technical assistance to school divisions for compliance with Virginia State Code. the following: · Beginning with first-time ninth-grade students in the 2013-2014 school year, the standard diploma shall include a requirement to earn a car | Code of Virginia §22.1-253.13:4 (D) (2); Code of Virginia §22.1-298.1 C.7 | | Required | 0 | 0 |
| Monitor and ensure CTE programs comply with the state requirements · Individualized programs for students with disabilities · Cooperative education and other work-based learning experiences for students, as applicable · Maximum cla | 8 VAC 20-120-130 – Individualized Programs for Students with Disabilities; 8 VAC 290-120-140 – Cooperative Education; 8VAC 20-120-150 – Maximum Class Size; 8 VAC 20-120-160 and Perkins V Act , Section 124 (c)(4); 8VAC 20-120-170 – Student Safety: Code of Virginia §22.1-253.113:1. Standard 1.D.3.b.: 8 VAC 20-131-90 Instructional Program in Middle Schools | | Required | 0 | 718,281 |
| Coordinate annual collection of data for credentials earned by students to include in the School Quality Profile Report | Perkins Act of 2006, Section 113 (b) (2) (A) (ii) | | Required | 0 | 0 |
| Provide technical assistance and staff development to Career and Technical Education teachers and administrators | Perkins Act of 2006, Section 124(b) (3) | | Required | 0 | 0 |
| Develop competency based instructional materials that promote the integration of academic and career and technical education standards | Perkins Act of 2006; 8 VAC 20-120-120 – Program Requirements | | Required | 0 | 0 |
| Review and monitor Virginia’s career resource network, including all career-related agencies, higher education institutions (public and private), and associations: · Virginia Education Wizard · Trailblazers · Dual/concurrent enroll | Perkins Act of 1006 2006, Section 118 | | Required | 0 | 0 |
| Provide leadership and support for the academic and career plan and college and career preparation programs that provide opportunities for postsecondary credit. | 8VAC 20-131-140 – College and Career Readiness; Career Exposure, Exploration, and Planning; and Opportunities for Postsecondary; Perkins Act of 2006, Sections 122 and 124 | | Required | 0 | 0 |
| Provide leadership and support for new career and technical education courses and initiatives, including career clusters, career academies that prepare individuals academically and technically for high-skill, high-wage and/or high-demand occupations in a | 8 VAC 20-120-110 – New Career and Technical Education Programs; Perkins Act of 2006, Section 124; 8 VAC 20-120-120 – Program Requirements | | Required | 0 | 0 |
| Ensure CTE programs are based on student interest and labor market needs | 8 VAC 20-120-110 – New Career and Technical Education Programs | | Required | 0 | 0 |
| Administer the Governor’s Science, Technology, Engineering, and Mathematics (STEM) Academies | 8 VAC 20-120-110 – New Career and Technical Education Programs; Perkins V Act , Section 124; (Perkins V Act - Planning Grants) | | Required | 0 | 0 |
| Administer the Governor’s Health Sciences Academies | 8 VAC 20-120-110; (Perkins V Act - Planning Grants) | | Required | 0 | 0 |
| Administer the statewide Information Technology (IT) Industry Certifications Program for high schools and technical centers | 8 VAC 20-120-120 – Program Requirements; Perkins V Act Section 124 | | Required | 0 | 1,300,000 |
| Provide leadership for the Virginia Teachers for Tomorrow and coordinate regional training | Perkins V Act , Sections 122 and 124 | | Required | 0 | 0 |
| Represent the VDOE on related professional CTE Boards on the state and national levels | Code of Virginia § 2.2-2471 | | Required | 0 | 0 |
| Serve as liaison for VDOE for Virginia’s Workforce Development System and with other workforce state agencies and the Virginia Career Education Foundation | Code of Virginia § 2.2-2471 | | Required | 0 | 0 |
| School divisions may choose to administer the High Schools That Work (HSTW) school improvement initiative; the Making Middle Grades Work (MMGW) program; or the HSTW and MMGW professional development initiatives for administrators and teachers to raise stu | Perkins V Act , Sections 135 | | Required | 0 | 65,000 |
Recent revisions to the Standards of Learning in English, mathematics, science, and history and social science and the accompanying assessments have required updates to existing instructional resources and creation of new resources.
The statutory requirement, effective with students entering the ninth grade for the first time in the 2013-2014 school year, that students must earn a Board of Education-approved credential to graduate with a Standard Diploma will likely increase the demand for technical assistance and training.
The statutory requirement for implementation of the Academic and Career Plan (ACP) effective in 2013-2014, beginning in middle school, all students must have an ACP that is reviewed before a student enters the ninth and eleventh grades will likely increase the demand for technical assistance and training of school counselors, administrators, and CTE teachers.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 5,691,465 | 5,952,038 | 5,691,465 | 5,952,097 | | Changes to Initial Appropriation | -200,000 | 0 | 178,818 | 0 |
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The Program Administration and Assistance for Instructional Services service area is responsible for interpreting and administering federal and state grants and policies related to general instruction, and providing technical assistance in the implementation of these grants and policies to all school divisions in the Commonwealth.
Through administering federal and state grants, interpreting policies and regulations, and providing technical assistance for all school divisions in the Commonwealth, this service area meets the agency mission of the development and delivery of a quality public education system that meets the needs of students and assists them in becoming educated, productive, and responsible citizens.
- Standards of Learning and curricular resources
- Instructional technical assistance
- Summer Residential Governor’s Schools and Foreign Language Academies
- Grant applications and guidance documents
- Policy Documents
- Grant Awards
- Contracts
- Financial Reports
- Data systems and tools
- Technical Assistance for grant and contract management
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Determine annual sub-grantee allocations for each award in accordance with ESEA formula or competitive grant requirements including funding revisions due to award changes or reallocations as necessary and allowable | Elementary and Secondary Education Act, as amended | Education Department General Administrative Regulations (EDGAR) 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Section 200.302 | Required | 0 | 23,800 |
| Develop, review, and approve federal ESEA program applications, revisions, and amendments at levels 5 and 6 in the OMEGA system | Elementary and Secondary Education Act, as amended Section 8304 and 8306 (Assurances) | Education Department General Administrative Regulations (EDGAR) 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Section 200.302 and 200.308 | Required | 0 | 952,171 |
| Review and approve ESEA program budget requests at levels 5 and 6 in the OMEGA system and reimbursement requests at level 5 in the OMEGA system | Elementary and Secondary Education Act, as amended Section 8304 and 8306 (Assurances) | Education Department General Administrative Regulations (EDGAR) 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Section 200.302 and 200.308 | Required | 0 | 595,000 |
| Monitor spend down requirements including providing sub-grantees with periodic spend down reminders to minimize occurrences of unspent funds | Elementary and Secondary Education Act, as amended Section 8304 and 8306 (Assurances) | Education Department General Administrative Regulations (EDGAR) 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Section 200.302 and 200.308 | Discretionary | 0 | 47,600 |
| Conduct programmatic and fiscal federal program monitoring of sub-grantees | Elementary and Secondary Education Act, as amended Section 8304 and 8306 (Assurances) | Education Department General Administrative Regulations (EDGAR) 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Section 200.328 | Required | 0 | 357,000 |
| Provide annual training and individualized technical assistance on programmatic and fiscal compliance requirements | Elementary and Secondary Education Act, as amended Section 8304 and 8306 (Assurances) | | Required | 0 | 190,400 |
| Develop and submit to the U.S. Department of Education the SEA’s consolidated application for ESEA programs and submit amendments as necessary or required | Elementary and Secondary Education Act, as amended Section 1111 (State Plans) and 8302 (Consolidated State Plans) | | Required | 0 | 119,000 |
| Collect, submit, and certify the Consolidated State Performance Report (CSPR) to the U.S. Department of Education as required on an annual basis | Elementary and Secondary Education Act, as amended Section 1111 (State Plans) 8303 (Consolidated Reporting) | | Required | 0 | 71,400 |
| Collect and publish teacher effectiveness data as required by the U.S. Department of Education and update the SEA’s Teacher Equity plan as required | Collect and publish teacher effectiveness data as required by the U.S. Department of Education and update the SEA’s Teacher Equity plan as required | | Required | 0 | 23,800 |
Revisions to state and federal implementing regulations lead to numerous administrative and judicial decisions interpreting new requirements. Department of Education staff must provide up-to-the minute information on this evolving area of school law and help school personnel and parents understand the implications of the changes in state and federal laws that impact public schools. The Department of Education assists local school divisions with implementation of the requirements under the federal Every Student Succeeds Act through professional development, technical assistance and program monitoring activities.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 2,140,496 | 6,817,371 | 2,140,496 | 6,817,465 | | Changes to Initial Appropriation | -300,000 | 0 | -500,000 | 0 |
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The Compliance and Monitoring of Instructional Services service area is responsible for ensuring that all school divisions in the commonwealth comply with federal and state laws, regulations, and policies in implementation educational programs, particularly the Every Student Succeeds Act of 2015 (P.L> 114-95), the Carl D. Perkins Act of 1998, and the Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV)(P.L. 112-74). DOE staff collaborates with school divisions and personnel to interpret policy and monitor compliance with requirements of laws and regulations.
Through ensuring that all school divisions in the commonwealth implement federal and state laws, regulations, and policies, this service area meets the agency mission of the development and delivery of a quality public education system that meets the needs of students and assists them in becoming educated, productive, and responsible citizens.
Authority:
State requirements and authority for federal program compliance, including reporting, uses of state funds, requirements as a pass-through agency, and monitoring and audit requirements, are primarily found in:
The Elementary and Secondary Education Act, as Amended through P.L. 114-95
Education Department General Administrative Regulations (EDGAR) 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
Products and services include monitoring documents, policy guidance documents, and federal and state reports. Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| State requirements and authority for federal program compliance, including reporting, uses of state funds, requirements as a pass-through agency, and monitoring and audit requirements | The Elementary and Secondary Education Act, as Amended through P.L. 114-95 | Education Department General Administrative Regulations (EDGAR) 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards | Required | 0 | 0 |
The Every Student Succeeds Act of 2015, which replaced the No Child Left Behind Act of 2001, required states to develop and implement new federal accountability systems. The new systems were implemented during the 2018-2019 school year. The U.S. Department of Education will continue to issue new guidance, and revise existing guidance, to comport with the new law. This will result in significant changes over the coming years.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | | | | | | Changes to Initial Appropriation | | | | |
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The Adult Education and Literacy service area supports workforce development by implementing educational programs that improve adult literacy levels and increase basic education attainment in the adult population (ages 18 and older). This service area oversees educational programs for adults without a secondary education; youth, ages 16-18, who require an alternative educational program to maintain their participation in secondary education; and non-native adults for whom English is a second language. Adult Education and Literacy, Title II of the Workforce Innovation and Opportunity Act (WIOA) leads and facilitates the development, implementation, evaluation of quality adult and alternative education programs that assist adults and youth in receiving a secondary education becoming literate in the English language, or earning an industry-recognized credential to help them become productive and responsible citizens. This program is aligned with other state agencies and programs funded through WIOA
Product: Policy documents, such as adult assessment policies
Product: College and Career Readiness Standards for Adult Education
Product: Requests for proposals
Product: Grant application packets
Product: Grant awards
Product: Contracts
Product: Superintendent’s memos
Service: Technical assistance to local programs, such as visits to help programs develop improvement plans, workshops on regulations, or phone responses to questions
Service: Staff development, such as training in using data for decision making
Service: Testing Eligibility and Administration of HSE Tests
Product: Curriculum guides for integrated education and training
Service: Professional development, such as training in grant writing
Service: Management of the statewide data system
Service: Policy interpretation
Servive: Solicitation of private funding to support initiatives
Service: Collaboration with state partners for required services and new initiatives
Service: Financial management, grant management, and reimbursement of funds
Services: Support to legislative committees and commissions
Service: Guidance provided to HSE test takers
Product: Policy documents, such as adult assessment policies
Product: College and Career Readiness Standards for Adult Education
Product: Requests for proposals
Product: Grant application packets
Product: Grant awards
Product: Contracts
Product: Superintendent’s memos
Service: Technical assistance to local programs, such as visits to help programs develop improvement plans, workshops on regulations, or phone responses to questions
Service: Staff development, such as training in using data for decision making
Service: Testing Eligibility and Administration of HSE Tests
Product: Curriculum guides for integrated education and training
Service: Professional development, such as training in grant writing
Service: Management of the statewide data system
Service: Policy interpretation
Servive: Solicitation of private funding to support initiatives
Service: Collaboration with state partners for required services and new initiatives
Service: Financial management, grant management, and reimbursement of funds
Services: Support to legislative committees and commissions
Service: Guidance provided to HSE test takers
Product: Data systems and tools, such as the Web-based adult education data system
Product: HSE certificates and transcripts produced by credentialing service
Product: Reports - Informational, data, financial, legislative, evaluation, monitoring
Product: Combined State Plan for Workforce Innovation and Opportunity Act adult education components
Product: Title II Adult education components of the Commonwealth of Virginia Workforce Innovation and Opportunity Act Combined State Plan
Product: Alternative educational program for youth (16-18)
Product: Guidance on using the data system
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Policy documents, such as adult assessment policies | WIOA, Title II | | Required | 0 | 0 |
| Requests for proposals | WIOA, Title II | | Required | 0 | 0 |
| Grant application packets | WIOA, Title II | | Required | 0 | 0 |
| Grant awards | WIOA, Title II | | Required | 3,306,800 | 14,270,027 |
| Contracts, Coop Agreements | WIOA, Title II | | Required | 0 | 1,503,758 |
| Superintendent’s memos | WIOA, Title II | | Required | 0 | 0 |
| Technical assistance to local programs, such as visits to help programs develop improvement plans, workshops on regulations, or phone responses to questions | WIOA, Title II | | Required | 0 | 0 |
| Staff development, such as training in using data for decision making | WIOA, Title II | | Required | 0 | 0 |
| Testing Eligibility and Administration of HSE Tests | Code of Virginia, Sec. 22.1-254-2. | | Required | 0 | 0 |
| Curriculum guides for integrated education and training | WIOA, Title II | | Required | 0 | 0 |
| Professional development, such as training in grant writing | WIOA, Title II | | Required | 0 | 0 |
| Management of the statewide data system | WIOA, Title II and Sec. 116 | | Required | 0 | 0 |
| Policy interpretation | WIOA, Title II | | Required | 0 | 0 |
| Collaboration with state partners for required services and new initiatives | WIOA, Title II | | Required | 0 | 0 |
| Financial management, grant management, and reimbursement of funds | WIOA, Title II | | Required | 0 | 0 |
| Guidance provided to HSE test takers | Code of Virginia, Sec. 22.1-254-2. | | Required | 0 | 0 |
| Data systems and tools, such as the Web-based adult education data system | WIOA, Title II and Sec. 116 | | Required | 0 | 0 |
| Marketing and recruitment materials, such as GED testing information | Code of Virginia, Sec. 22.1-254-2. | | Required | 0 | 0 |
| HSE certificates and transcripts | Code of Virginia, Sec. 22.1-254-2. | | Required | 1,300 | 0 |
| Reports - Informational, data, financial, legislative, evaluation, monitoring | WIOA, Title II | | Required | 0 | 0 |
| Title II Adult education components of the Commonwealth of Virginia Workforce Innovation and Opportunity Act Combined State Plan | WIOA, Title II | | Required | 0 | 703,305 |
| Guidance on using the data system | WIOA, Title II | | Required | 0 | 0 |
| Alternative Educational Program for Youth (16-18) | Code of Virginia, Sec. 22.1-254E | | Required | 0 | 2,247,581 |
The federally-required Combined State Plan for the Workforce Innovation and Opportunity Act (WIOA) titles is required to be updated by an anticipated March 2020 date. This Plan update is coordinated through the Governor’s Office.
The Combined State Plan will drive high-level priorities for all WIOA title programs for the next four years. The adult education unit will conduct an open competition for another round of three-year grants in 2020; this competition will reflect the priorities set in the Combined State Plan.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 585,069 | 1,086,974 | 585,069 | 1,086,987 | | Changes to Initial Appropriation | 0 | 0 | 0 | 0 |
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The special education instructional services area plans and implements technical assistance and professional development for the provision of special education and related services to students with disabilities age 2 through 21. This service area aligns directly with the Virginia Department of Education (VDOE) mission to lead and facilitate the development and implementation of a quality public education system that meets the needs of students and assists them in becoming educated, productive, and responsible citizens. Specifically, this service area seeks to ensure that these outcomes are realized by students with disabilities.
From 2016 Virginia General Assembly session, House Bill 842. Dyslexia Legislation in the VA Code, http://lis.virginia.gov/cgi-bin/legp604.exe?161+ful+CHAP0649
Relevant Excerpts:
22.1-298.1.D.8. Every person seeking initial licensure or renewal of a license shall complete awareness training, provided by the Department of Education, on the indicators of dyslexia, as that term is defined by the Board pursuant to regulations, and the evidence-based interventions and accommodations for dyslexia
22.1-298.4. Teacher preparation programs; learning disabilities.
The Department of Education shall collaborate with the State Council of Higher Education for Virginia to ensure that all teacher preparation programs offered at public institutions of higher education in the Commonwealth or otherwise available convey information on the identification of students at risk for learning disabilities, including dyslexia, other language-based learning disabilities, and attention deficit disorder. That the provisions of this act shall become effective on July 1, 2017.
This service area provides the following products – technical assistance documents, training modules/curricula/online professional development/websites, and other teacher resources. The following services are provided – long term on the job embedded technical assistance in select school division, training events, online data reporting systems, review/approval of local applications and plans, information dissemination, broker/link to resources, consulting, and grants/contract management.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Dyslexia Training Modules | 2016 Virginia General Assembly session, House Bill 842 | | Required | 64,835 | 64,835 |
| Training and Technical Assistance on Autism | IDEA 2004 | | Discretionary | 0 | 1,839,261 |
| Training and Technical Assistance on Transition | IDEA 2004 | | Required | 200,000 | 0 |
| Training and Technical Assistance on Virginia Tiered Systems of Support | IDEA 2004 | | Required | 0 | 0 |
Significant shifts in accountability have impacted the need to help school divisions close the achievement gap between students with disabilities and their non-disabled peers. Many of the 132 school divisions will need assistance to meet the state performance benchmarks for students with disabilities, as well as the annual targets under ESSA.
Federal IDEA allocation was similar to previous year’s allocation, and has not increased relative to costs in recent years thereby affecting the amount and scope of products or services offered in special education to constituents.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 257,000 | 8,771,627 | 157,000 | 8,771,684 | | Changes to Initial Appropriation | 0 | 0 | 0 | 0 |
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The Special Education Administration and Assistance Services service area implements the federal and state data collection/reporting requirements and the requirements for management and disbursement of federal and state dollars for special education programs. This service area directly aligns with the Virginia Department of Education’s (VDOE) mission to lead and facilitate the development and implementation of a quality public education system that meets the needs of students and assists them in becoming educated, productive, and responsible citizens by ensuring data reporting and disbursement of funds are accurate and timely.
The Uniform Guidance (2 CFR § 200) streamlines and consolidates government requirements for receiving and using federal awards so as to reduce administrative burden and improve outcomes. It was published in the Federal Register (79 Fed. Reg. 75871) on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014. Please note the new regulations do not affect grant funds awarded prior to December 26, 2014, unless funds made available under those grants are carried forward into a new Federal fiscal year or a continuation grant.
Finance and Budget Services review and approve applications for special education subgrants (federally funded). Technical assistance to local education agencies (LEAs) in developing and managing federal special education funding. Administer program of state assistance to LEAs providing services to children with disabilities in approved regional programs. Manage internal budget for Office of Special Education and Student Services. Provide required state and federal financial reports pertinent to special education funding. Responsible for sub-recipient monitoring, including onsite and desk reviews, and review and follow-up of local audits of special education funding accounts. Review and approval of all claims for reimbursement under special education subgrant assistance programs. The Unit is also responsible for receiving IDEA fiscal data in the areas of maintenance of financial support, LEA maintenance of effort, excess cost calculations and proportionate set aside calculations.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| PART 300—ASSISTANCE TO STATES FOR THE EDUCATION OF CHILDREN WITH DISABILITIES Subpart G—Authorization, Allotment, Use of Funds, and Authorization of Appropriations | 20 U.S.C. 1411-1419 | §300.705 Subgrants to LEAs | Required | 0 | 0 |
| PART 300—ASSISTANCE TO STATES FOR THE EDUCATION OF CHILDREN WITH DISABILITIES | 20 U.S.C. 1411-1419 | 34 CFR Subpart C—Local Educational Agency Eligibility | Required | 0 | 0 |
| PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS | 80 FR 67261 | 2 CFR § 200 | Required | 0 | 0 |
Federal IDEA allocation was similar to previous year’s allocation, and has not increased relative to costs in recent years thereby affecting the amount and scope of products or services offered in special education to constituents.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 0 | 793,459 | 0 | 793,459 | | Changes to Initial Appropriation | 0 | 0 | 0 | 0 |
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The Special Education Compliance and Monitoring Services service area monitors the implementation of the Individuals with Disabilities Education Act and the Regulations Governing Special Education Programs for Children with Disabilities in Virginia.
This service area aligns with Virginia Department of Education's mission by providing monitoring systems, complaint investigations, due process, and mediation to ensure that all eligible children with disabilities are provided a free appropriate public education, including children with disabilities who have been suspended or expelled from school.
Individuals with Disabilities Education Act (IDEA) and its implementing regulations, Code of Virginia, and the Regulations Governing Special Education Programs for Children with Disabilities in Virginia.
Development of special education regulations
Development of guidance documents to implement special education regulations
Special education guidance and technical assistance documents for parents, school personnel, hearing officers, mediators, and other customers
Professional development, training, and technical assistance
Listing of free and low cost legal and advocacy resources
Special education self-assessment instruments
State Plan for implementing Section 504 of hte Rehabilitation Act of 1973
Complaints resolution
Procedures and mechanisms such as dispute resolution, due process hearings, and mediation to resolve disagreements between a parent and a local educational agency;
Monitoring systems to ensure compliance with the federal and state requirements in school divisions, state-operated programs and private schools for children with disabilities.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Regulations on Restraint and Seclusion | 2015 statute (HB 1443/SB 782) | In process | Required | 492,755 | 0 |
| IEP Facilitators for LEAs | IDEA 2004 | 8 VAC 20-81-20 | Discretionary | 0 | 124,686 |
Draft regulations on restraint and seclusion are in the executive level review process and will begin final phases when that review is completed. Significant training and technical assistance will be required to implement the regulations. IEP facilitators have been trained and now ready for deployment when requested by both parents and local school divisions when contentious IEP meeting might occur. This is done using federal IDEA resources.
Federal IDEA allocation was similar to previous year’s allocation, and has not increased relative to costs in recent years thereby affecting the amount and scope of products or services offered in special education to constituents.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 0 | 2,101,237 | 0 | 2,101,269 | | Changes to Initial Appropriation | 0 | 0 | 0 | 0 |
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The Office of Student Services provides information, training, and technical assistance that promotes student academic success, healthy physical, social and emotional development and positive behaviors as well as physical and mental health intervention services and the removal of barriers to learning for all students, including those with disabilities. Barriers to learning can include ineffective instruction and discipline practices, unsafe or unhealthy school environments, risky behaviors, truancy, inappropriate or unlawful student behavior at school, physical and mental health problems, and learning difficulties related to social environments.
This service area directly aligns with the Virginia Department of Education’s (VDOE) mission to lead and facilitate the development and implementation of a quality public education system that meets the needs of students and assists them in becoming educated, productive, and responsible citizens by addressing barriers to learning and academic success, by promoting responsible student behavior, and by providing support to parents.
The Department of Education provides the following products to all 132 school divisions: informational materials, including manuals, handbooks, guidelines, videos; and CDs Training Modules Resources for parents, teachers, and school specialists reports.
The Department provides the following services to all 132 school divisions: consultation, technical support, training and institutes, information dissemination, grants/contract management, collection of required data from school divisions and state operated programs, reporting required data to U.S. Department of Education; and providing information to school divisions and to the public. Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Student Code of Conduct Policy Guidelines | Code of Virginia Section 22.2-279.6 | | Required | 0 | 0 |
| Model Policy to Address Bullying in Virginia’s Public Schools | Code of Virginia Section 22.1.291.4 | | Required | 0 | 0 |
| Suicide Prevention Guidelines | Code of Virginia Section 22.1.272.1 | | Required | 0 | 0 |
| Training and Technical Assistance for the Virginia Tiered Systems of Supports | | Item 129.D. GA Budget | Discretionary | 447,416 | 0 |
Updates and revisions to existing products will be made as a result of legislative changes.
The Suicide Prevention Guidelines are currently under the revision to reflect recommendations made by the Governor’s Children’s Cabinet Student Safety Workgroup.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 318,598 | 1,583,503 | 318,598 | 1,583,503 | | Changes to Initial Appropriation | 0 | 0 | -121,182 | 0 |
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The Test Development and Administration service area coordinates the development and administration of the tests that comprise the Virginia Assessment Program and that are administered to public school students across the Commonwealth. The mission of the test development and administration service area is directly related to the mission of the Department of Education to lead and facilitate the development and implementation of a quality public education system that meets the needs of students and assists them in becoming educated, productive, and responsible citizens.
Authority: § 22.1-253.13:3. Standard 3. Accreditation, other standards, assessments, and releases from state regulations.
C. With such funds as are available for this purpose, the Board of Education shall prescribe assessment methods to determine the level of achievement of the Standards of Learning objectives by all students. Such assessments shall evaluate knowledge, application of knowledge, critical thinking, and skills related to the Standards of Learning being assessed.
Assessments in reading/language arts, mathematics, and science are also required under the Elementary and Secondary Education Act of 1965
This service area oversees the development and administration of the Standards of Learning tests in both web-based and paper/pencil formats, the alternate assessments for students with disabilities, and the English language proficiency assessment use to measure the progress of Limited English Proficient students in learning English. In this capacity, this service area oversees the development of tests delivered to public school students in the Commonwealth, the administrative manuals used by school division staff in administering Virginia's tests, practice test items, and training materials. In addition, this service area supports school division personnel in administering the tests that comprise the Virginia Assessment Program and responds to inquiries regarding test development and administration from policy makers and the general public.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Manage the development and administration of the statewide assessments in mathematics, reading, science, and history/social science and the administration of the English language proficiency assessment for English Learners | Authority: § 22.1-253.13:3. Standard 3. Accreditation, other standards, assessments, and releases from state regulations. ESSA: SEC. 1111. ø20 U.S.C. 6311¿ STATE PLANS. PP.20-21 | | Required | 27,275,245 | 8,242,440 |
| Collaborate with staff from the Department of Learning to support school divisions in the interpretation of test data and the implementation of local assessment practices to inform instruction. | Authority: § 22.1-253.13:3. Standard 3. Accreditation, other standards, assessments, and releases from state regulations. | | Discretionary | 0 | 100,000 |
| Manage the administration of the National Assessment of Educational Progress. | Authority: § 22.1-253.13:3. Standard 3. Accreditation, other standards and evaluation. P. 40; Every Student Succeeds Act posted August 15, 2018 ELEMENTARY AND SECONDARY EDUCATION ACT As Amended Through P.L. 115-224, Enacted July 31, 2018 https://legcounsel.house.gov/Comps/Elementary%20And%20Secondary%20Education%20Act%20Of%201965.pdf | | Required | 0 | 190,000 |
New mathematics tests that measure the Standards of Learning adopted by the Virginia Board of Education in 2016 were administered for the first time in 2018-2019. New reading tests measuring the English Standards of Learning adopted by the Virginia Board of Education in 2017 will be administered for the first time in 2019-2020.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 30,848,716 | 10,758,838 | 29,048,716 | 10,758,857 | | Changes to Initial Appropriation | 0 | 0 | 0 | 0 |
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The School Improvement service area provides support at both the division and school level for those institutions that fail to meet either state accreditation standards as established in the Regulations Establishing Standards for Accrediting Public Schools in Virginia or the federal accountability requirements of the Every Student Succeeds Act (ESSA). Support is provided through the academic review process, the division-level review process, and technical assistance designed to assist school divisions in implementing effective strategies to improve student outcomes. Differentiated assistance and interventions are provided based on the needs of the school division.
The academic review process provides an in depth review of schools that are not fully accredited and of divisions that meet the criteria for a division level review. Extensive differentiated technical assistance is provide to schools and school divisions based on identified needs.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Identification of schools for improvement under federal accountability requirements | Every Student Succeeds Act https://www2.ed.gov/documents/essa-act-of-1965.pdf | | Required | 0 | 0 |
| Academic review of schools | Regulations Establishing Standards for Accrediting Public Schools in Virginia https://law.lis.virginia.gov/admincode/title8/agency20/chapter131/ | | Required | 185,131 | 0 |
| Division level review of certain school divisions | The Standards of Quality http://www.doe.virginia.gov/boe/quality/index.shtml | | Discretionary | 0 | 0 |
| Technical Assistance for schools not meeting state accreditation standards | The Standards of Quality http://www.doe.virginia.gov/boe/quality/index.shtml | | Discretionary | 229,787 | 0 |
| Technical Assistance for schools not meeting state accreditation standards | Regulations Establishing Standards for Accrediting Public Schools in Virginia https://law.lis.virginia.gov/admincode/title8/agency20/chapter131/ | | Required | 309,696 | 0 |
The Virginia Board of Education is in the process of revising the Standards for Accrediting Public Schools. These revisions will impact the work of the School Improvement service area. Additionally, the Elementary and Secondary Education Act of 1965 was reauthorized as the Every Student Succeeds Act (ESSA) and signed into law in December 2015. The Virginia Department of Education is in the process of developing a plan to implement ESSA for submission to the United States Department of Education. The components of this plan will also affect the work of this service area.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 2,032,302 | 0 | 2,032,302 | 0 | | Changes to Initial Appropriation | 0 | 0 | -121,181 | 0 |
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The School Nutrition service area provides oversight and technical assistance to public school divisions, private schools, and public residential child care institutions (RCCI) by administering the regulatory requirements of the Richard B. Russell National School Lunch Act (as amended), the Child Nutrition Act of 1966 and Board of Education regulations intended to establish and maintain high quality, nutritious, accessible, cost effective school nutrition programs. Child Nutrition Programs administered by the Office of School Nutrition Programs include the Summer Food Service program (SFSP) and the At Risk Afterschool Meal component of the Child and Adult Care Food Program (CACFP) to public school divisions, private schools, and public residential child care institutions (RCCI) and eligible non-school sponsors. The service area conducts federally mandated administrative reviews and procurement reviews to ensure compliance with federal and state regulations; develops and implements professional development initiatives for school nutrition professionals, school nutrition directors, division staff, and eligible non-school sponsors of child Nutrition Programs to support the nutritional and educational goals of the child and school nutrition programs; provides technical assistance to schools and RCCIs in the implementation of the school nutrition programs; and, administers an electronic system to collect operational and financial data, provide data reports for program analysis, and facilitate payment of federal and state reimbursement to school divisions and RCCIs, and non-school sponsors of Child Nutrition Programs. Approximately 5 percent of the funding for this service area is derived from state funds while the remaining 95 percent is from federal sources. A minimum state funding requirement is mandated by federal regulation for participating states.
This service area aligns with the Department of Education mission to facilitate a quality public education system that meets the needs of students by providing leadership in the implementation of federal and state laws and regulations; by implementing on-going professional development and technical assistance; and, by ensuring program accountability so that local program personnel may deliver high quality school nutrition programs that contribute to the nutritional well-being and academic achievement of their students, with particular emphasis on the implementation of the strengthened federal nutrition standards.
The school nutrition service area annually conducts regulatory compliance reviews for all programs and procurement reviews of 33 percent of the total number of school divisions, private schools, and RCCIs (known collectively as school food authorities or SFA) that participate in the USDA school nutrition programs, as well as non-school sponsors of the CACFP and SFSP. Regulatory compliance reviews for 100 percent of participating SFAs are completed on a three-year cycle as required by federal regulation. An annual report of the compliance reviews conducted and the results of the reviews is produced and reported to USDA and posted on the VDOE website per the federal transparency requirement. Quarterly reports of the number of meals claimed by SFAs for reimbursement and the amount of reimbursement paid by meal program and eligibility category are produced and reported to USDA. An annual report of the number of students eligible for free and reduced price meals is compiled and posted to the Virginia Department of Education website for use by local, state, and federal agencies to determine the number and percentage of economically disadvantaged students by school and school division. The data are used to determine funding levels and to determine eligibility for federal, state, and local initiatives. The service area provides technical assistance to 100 percent of the participating SFAs by conducting on-site needs assessments, analyzing data reported through the School Nutrition Program Web system, and developing and distributing technical resources. Nine regional school nutrition program specialists and four regional child nutrition program specialists conduct semi-annual regional workshops for division level school nutrition program coordinators to provide regulatory information and to facilitate regional cooperation among school divisions to enhance the operational effectiveness of the programs. The service area provides professional development opportunities in nutrition, food service operations, procurement, food safety and sanitation, farm-to-school implementation, and other topics to school nutrition managers, school nutrition division level coordinators, and other division staff through annual summer workshops and, as requested, to individual school divisions during the school year. Significant resources are being dedicated to procurement training and local wellness policy implementation.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Meal claims for reimbursement for School and Child Nutrition Programs administered by the Virginia Department of Education | Food and Nutrition Services, United States Department of Agriculture (FNS, USDA) for federal reimbursement and Virginia Commonwealth Appropriations for state reimbursement | | Required | 173,492 | 101,550 |
| Federal Programs Administrative reviews for School and Child Nutrition Programs administered by the Virginia Department of Education | Food and Nutrition Services, United States Department of Agriculture (FNS, USDA) | | Required | 0 | 1,465,096 |
| Federal Program Procurement reviews for School and Child Nutrition Programs administered by the Virginia Department of Education | Food and Nutrition Services, United States Department of Agriculture (FNS, USDA) | | Required | 0 | 388,470 |
| Professional Development for Child Nutrition and School Nutrition programs administered by the Virginia Department of Education | Food and Nutrition Services, United States Department of Agriculture (FNS, USDA) | | Required | 0 | 699,814 |
| Technical assistance for Child Nutrition and School Nutrition programs administered by the Virginia Department of Education | Food and Nutrition Services, United States Department of Agriculture (FNS, USDA) | | Required | 0 | 634,346 |
| Administer Virginia Farm to School program | Food and Nutrition Services, United States Department of Agriculture (FNS, USDA) | | Discretionary | 0 | 101,550 |
| Federal program reporting | Food and Nutrition Services, United States Department of Agriculture (FNS, USDA) | | Required | 0 | 101,550 |
| Administer competitive federal grants awarded to the Office of School Nutrition Program – Team Nutrition. Farm to School, Child and Adult Care Food Program training grant | Food and Nutrition Services, United States Department of Agriculture (FNS, USDA) | | Required | 0 | 188,840 |
| Administer non-competitive federal grants awarded to the Office of School Nutrition Program – Fresh Fruit and Vegetable Grant, Equipment Assistance Grant | Food and Nutrition Services, United States Department of Agriculture (FNS, USDA) | | Required | 0 | 203,100 |
The transition of the Summer Food Service Program and the At Risk afterschool meals program component of the Child and Adult Care Food program from the Virginia Department of Health to the Virginia Department of Education provided ample opportunity for streamlining program administrative burden for the agency and the local school divisions. Program consolidation requires an emphasis on staff development for both program staff and the provision of training at the local school division level. Federal funding is utilized to increase program staff with subject matter expertise in the areas SFSP, At Risk component of CACFP, technology, financial management, training and marketing, farm-to-school, and policy and technical assistance to provide training and support.
Federal funds are allocated to program objectives to support compliance with federal programming requirements.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 142,760 | 4,334,336 | 142,760 | 4,334,336 | | Changes to Initial Appropriation | 0 | 0 | 0 | 0 |
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The pupil transportation service area is responsible for developing and implementing services to school divisions that support and promote: interpretation and application of state and federal laws and regulations relative to pupil transportation; approved standards and practices for transporting students; a well-trained cadre of school bus drivers; and high quality school bus maintenance procedures. These services are designed with the purpose of promoting high quality, safe, and efficient transportation of public school students to and from school and school-related activities. These goals are met through certification, training, technical assistance, and development of regulations and bus specifications.
This service area aligns with and supports the Board of Education's and the Superintendent of Public Instruction’s mission to increase student learning and academic achievement by administering federal and state pupil transportation program requirements designed to ensure that students arrive safely at school and school-related activities each day.
Pupil Transportation:
Code of Virginia Title 22.1, Chapter 12, and Title 46.2;
Code of Virginia Administrative Code 8 VAC 2-70;
Federal Code P. L. 103-272 and P.L. 109-20.
The pupil transportation service area provides support and assistance to local school divisions to promote the safe and efficient transportation of public school students to and from school and school-related activities. These goals are met primarily through certification, training and technical assistance. They are also accomplished through setting equipment specifications for school buses and assisting the Board of Education in the development of regulations governing pupil transportation operations. Training is provided for both required programs and topical programs to assist school divisions and to increase their knowledge of routine and emerging transportation issues. The pupil transportation service area provides all school divisions with access to training that meets the regulatory requirements for having certified school bus driver trainers. In-service training for school division staff is offered throughout the year. Curriculum guides and materials are developed and classes are held each year. Information is also distributed through workshops, symposiums, and conference activities. The pupil transportation service area researches the availability of new training materials and classes that can be offered including those conducted by department staff and also by other agencies such as the Departments of State Police and Motor Vehicles. This information is regularly shared with local school divisions. Beyond training, the pupil transportation service area also provides technical assistance to school divisions related to the operation and management of their school bus and vehicle fleets. The staff periodically conducts on-site school vehicle and transportation program assessments and evaluations. The pupil transportation service area works with school division staff and school bus manufacturers to identify unique and persistent school bus technical problems or component failures so that they may be analyzed and corrected. Each year, a school bus specifications list is produced to ensure that the school bus manufacturers and school divisions are aware of the equipment that is required on school buses in Virginia. Other activities of the pupil transportation service area include providing a safe driver awards program to recognize drivers who have not had any accidents during the school year. The pupil transportation service area also collects important data on the operation of local pupil transportation systems, including the number of students transported, miles covered, cost of operation, and collisions from crashes and incidents, and also conducts transportation efficiency studies to assist school divisions. Data on school bus accidents is analyzed for local use. Specifications for school buses are reviewed each year and updates are made to reflect new technology and equipment.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Technical assistance and training of division staff, including development of training materialsList | Code of Virginia 22.1-181 | Board of Education regulations 8VAC20-70-350 | Required | 150,000 | 5,000 |
| Certification of division staff | Code of Virginia 22.1-181 | Board of Education regulations 8VAC20-70-350 | Required | 75,000 | 15,000 |
| Local bus fleet assessments | Code of Virginia 22.1-181 | Board of Education regulations 8VAC20-70-130 | Required | 75,000 | 10,000 |
| Development of bus specifications and regulations | Code of Virginia 22.1.177 | Board of Education regulations 8VAC20-70-460 | Required | 78,198 | 0 |
| Collection of cost and crash data | Code of Virginia | Board of Education regulations 8VAC20-70-140 8VAC20-70-180 | Required | 25,000 | 0 |
New bus vehicle designs and technologies; training needs to respond to transportation of special needs students; increased focus on efficiency of pupil transportation programs; on-going training of division pupil transportation staff
Industry-driven innovations and changes; number of special needs students; local budget pressures; shortages and turnover of division pupil transporation staff; actions of the federal government, General Assembly and Board of Education.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 403,198 | 30,000 | 403,198 | 30,000 | | Changes to Initial Appropriation | 0 | 0 | 0 | 0 |
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The Instructional Technology service area functions within the Office of Science, Technology, Engineering, and Mathematics in the Division of Instruction. It provides leadership, consultation, and technical assistance to K-12 schools to improve teaching, learning, and school management through the appropriate and effective use of technology. In this capacity, this service coordinates the development and implementation of the state educational technology plan and facilitates development of local school division plans; coordinates the review and revision of the Computer Technology Standards of Learning and assists school divisions in implementing these standards; plans, implements, and evaluates state educational technology initiatives and programs; manages reimbursements requested through the proceeds of the Virginia Public School Authority (VPSA) Educational Technology Grants; and disseminates information about new and emerging educational technologies and research-based technology integration and training best practices to school division personnel, including implementation and best practices of virtual learning approaches and use of digital learning resources.
The mission of Virginia's public education system is to educate students in the fundamental knowledge and academic subjects that they need to become capable, responsible, and self-reliant citizens. The Instructional Technology service area supports this mission by assisting schools in effectively using technology to improve teaching, learning, and school management. Technology proficiency is fundamental to academic and career success in a knowledge economy.
Technology Planning: The Educational Technology Plan for Virginia 20187-20232 presents a vision for the use of technology in schools and classrooms, and it serves as a blueprint for school divisions by identifying the necessary components of an effective instructional technology program. The office provides technical assistance to local school divisions on local technology plans.
Standards: The service coordinates the review and revision of the Computer Technology Standards of Learning. Resources are developed to assist schools in implementing the standards.
Technical Assistance and Professional Learning: Resources to assist schools in effectively using teaching and learning technologies to improve teaching, learning, and school management are developed and disseminated in a variety of media and formats including recorded webinars, information briefs, online courses, guidance documents, reports, rubrics, and other print and digital products and services.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Educational Technology Plan for Virginia | Code of Virginia § 22.1-253.13:6 | | Required | 100,000 | 0 |
| Computer Technology Standards | Code of Virginia § 22.1-253.13:1 | | | 100,000 | 0 |
| Technical Assistance and Professional Learning | Code of Virginia § 22.1-175.6. | | Required | 257,012 | 155,276 |
- Educational Technology Plan for Virginia – Design and development of a school and division level surveys to assist in determining the effectiveness and impact of the Educational Technology Plan for Virginia.
- Computer Technology Standards – Revisions expected in 2019 based upon the DOE SOL Review Schedule.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 457,012 | 155,276 | 457,012 | 155,276 | | Changes to Initial Appropriation | 0 | 0 | 0 | 0 |
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Distance Learning and Electronic Classroom service area manages the Department of Education's virtual initiative and Web-based courses and digital resources. The initiative includes Virtual Virginia, the Commonwealth’s online learning program.
It also includes: 1) Web-based multimedia digital content and resources including eMediaVA, the Share the Skies Internet telescope, and the Infinite Learning Lab; 2) technical assistance and professional development to agency personnel and school divisions; and 3) the process for application, approval, and monitoring of multidivision online providers that may provide approved online courses to schools in Virginia.
Distance learning through both Virtual Virginia and approved multidivision online providers offers access to Advanced Placement, world language, and core courses to schools where there are too few students to justify hiring a full-time teacher, a qualified teacher is unavailable, or student schedule conflicts require additional course sections.
These options enable schools the opportunity to increase the number and variety of course offerings. In addition, Virtual Virginia develops and offers courses to address specific statewide needs. The Economics and Personal Finance course provides school divisions in the Commonwealth with the resources necessary to enable students to meet the graduation requirement of one standard unit credit in Economics and Personal Finance. The Distance Learning and Electronic Classroom Service Area also develops and delivers Web-based multimedia content and resources aligned to the Standards of Learning to provide rich, appropriate content and experiences for students and teachers that would otherwise be unavailable.
The Code of Virginia provides the requirements of the Virtual Virginia (§ 22.1-212.2) and Multidivision Online Providers (§ 22.1-212.23) programs and the products and services of this service area.
The Virtual Virginia Program will offer over 80 individual courses and blended learning resources during the 2019-2020 school year. Course are provided with three basic options: 1) a school-based allotment of courses that enhance local school divisions course offerings with courses not offered locally, 2) full-time course enrollments that enable students to earn all high school course credits required for graduation, and 3) expanded course enrollments for schools requiring course enrollments beyond the school-based allotment of courses. The program also provides online and/or blended learning resources for use by students and teachers. Professional learning in the use of online resources in an online and/or blended instructional approach is also provided.
Digital Content: Since 2012, the General Assembly has appropriated funds for the development of statewide digital content, online learning, and related support services through contracts with the Department of Education. The office will oversee the procurement, development, and dissemination of the resulting products and services. Currently contracts support eMediaVA, a digital content distribution platform with more than 159,000 learning objects which provides teachers and students with an online authoring platform to create, share, and customize interactive timelines and sequences, interactive graphs, and interactive images. Current contract also support GoOpenVA, an open education resource platform that provides educators, administrators, educational organizations, and other education stakeholders with opportunities to create, share, recreate, and distribute digital content for use by students, educators, and administrators. The Infinite Learning Lab provides Web-based lessons for younger learners in mathematics, science, English, and life skills.
Technology Initiatives and Professional Learning: This service area provides the eLearning Backpack Initiative along with guidance and allows for collaboration with agency offices in the effective use of learning and teaching technologies in the various instructional areas (English, Science, Mathematics, Humanities, World Languages, CTE, etc.) and special education.In collaboration with agency offices, information is disseminated to school divisions in a variety of media and formats including recorded and live webinars, online courses, information briefs, guidance documents, reports, rubrics, and other print and digital products and services that improve teaching, learning, and school management.
Multidivision Online Learning Reporting: Board of Education Annual Report - Include information regarding multidivision online learning during the previous school year. The information shall include but not be limited to student demographics, course enrollment data, parental satisfaction, aggregated student course completion and passing rates, and activities and outcomes of course and provider approval reviews.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
|---|
| Virtual Virginia | Code of Virginia § 22.1-212.2 | | | 338,013 | 0 |
| Digital Content: eMediaVA | Budget Bill - HB5002 (Enrolled) Item 132 | | | 1,000,000 | 0 |
| Technology Initiatives and Professional Development | Budget Bill - HB5002 (Enrolled) Item 132 | | | 0 | 579,563 |
| Multidivision Online Learning Reporting | Code of Virginia § 22.1-212.25(C) | | | 0 | 100,000 |
- Virtual Virginia: During the 2018-2019 school year the Virtual Virginia Economics and Personal Finance course will be updated to include newer content along with more engaging interactives and other resources. Additional blended learning courses, modules, and related professional development in the content areas of Mathematics and Science will be developed for educators to use during in-person instruction in Algebra I, Algebra II, Geometry, Earth Science, Biology.
- eMediaVA – Increased and improved collaboration between the DOE and the contracted digital content provider(s).
- Technology Initiatives and Professional Development – Improved resources related to the Profile of a Virginia Graduate developed by the State Board of Education.
- Multidivision Online Learning Reporting – Streamlined reporting and monitoring process for approved online providers.
The statutory requirement that students successfully complete one virtual course to earn a Standard or Advanced Studies Diploma has increased demand for products and services in this service area.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 1,238,488 | 279,559 | 1,238,488 | 279,563 | | Changes to Initial Appropriation | -100,000 | 0 | -100,000 | 0 |
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The Administrative and Support Services service area is intended to provide the management and services necessary for the Superintendent of Public Instruction, the Board of Education, and the Department of Education to carry out constitutional, statutory, and regulatory responsibilities. The Administrative and Support Services provided by the agency consist of four service areas: General Management and Direction; Accounting and Budgeting Services; Policy, Planning, and Evaluation Services; and Information Technology Services. Within the Department of Education, the following administrative divisions and units are included in the Administration and Support Services area:
Agency Head: Superintendent of Public Instruction
Agency management and oversight
Information Security
Business and Risk Management
Division of Budget, Finance, and Operations (in part) – Offices of Budget, Finance, Procurement, and Support Services (Facilities, Pupil Transportation, and Internal Support Services)
Department of Policy – Offices of Policy, Board Relations, Media Relations, and Equity and Community Engagement Department of Data – Offices of Research, Education Information Management, and System Development and Databases
Office of Human Capital
This service area aligns to the Department of Education’s mission by establishing the overall administrative direction and support services necessary to provide excellent customer service when delivering or completing statutory and regulatory requirements or discharging supervisory responsibilities. The agency provides the staff and logistical support services necessary to implement the policies and regulations of the Board of Education, to keep the Board informed of its constitutional and statutory obligations, and to assist the Board in meeting those obligations. The services are viewed as an important component for the organization’s performance management that results in (1) delivery of ever-improving value to internal and external customers, ultimately contributing to improved education quality and student learning; and (2) improvement of overall organizational effectiveness, efficiency, and capabilities.
Authority: Article VIII, Sections 4, 5, 6, 8, Constitution of Virginia; Sections 22.1-8 through 20.4, 22.1-21 through 24 and 22.1-360 through 361, Code of Virginia; P.L. 114-62, Federal Code.
Superintendent of Public Instruction: Overall agency management and supervision; advise Board of Education and implement relevant policies and regulations.
Business and Risk Management: ARMICS internal controls program, Fraud Waste and Abuse Hotline staffing, and subrecipient monitoring.
Information Security: develop, implement, manage, and maintain agency information security program in accordance with state information security standards.
Office of Research: conduct high-quality actionable research in support of agency strategic goals and objectives.
Division of Finance and Operations (in part):
Office of Finance: accounts payable and receivable, payroll certification, travel reimbursement, fixed assets administration, state and federal payment processing, grants reporting and compliance, OMEGA system administration, financial analysis and reporting.
Office of Budget: development of the biennial budget; distribution of state funds appropriated for public schools; development and calculation of public education funding formula; calculation of payments and entitlements; enrollment and target population projections and reporting; execution of central office and direct aid budgets; fiscal impact analysis; required local effort analysis; Annual School Report – financial section; financial data collections and reporting; Literary Fund and, Virginia Public School Authority grant programs; support to the General Assembly; technical assistance to school divisions.
Office of Support Services: Literary Fund application review; guidelines for school buildings; new school construction cost data; facilities assessments and efficiency reviews; administer school security equipment grants.
Pupil Transportation: Provide services to school divisions to support safe transportation of students; interpretation of state and federal laws and regulations; implement high quality school bus maintenance procedures and conduct fleet assessments; provide training, certification, technical assistance, review and update bus specifications.
Internal Support Services: manage internal office space; mail/copying; shipping/receiving; vehicle fleet; emergency management; telephones; office supplies inventory.
Office of Procurement: Administration of education tax credit programs; contracting for purchase of goods/services; contract administration; small purchase charge card program administration; technical assistance on Virginia Public Procurement Act.
Offices of Education Information Management and System Development and Databases: web-based data collection systems and databases; web-based reporting; response to ad-hoc data requests; required state and federal reporting; Virginia Longitudinal Data System; AITR (VITA); SSWS portal for agency business applications; systems development and database management; identification and implementation of administrative technology innovations.
Office of Human Capital: recruitment and selection; Equal Employment Opportunity services; training and development services; performance management services; compensation planning services; employee benefit services; reporting.
Department of Policy:
Office of Policy: General Assembly liaison; state and federal legislation monitoring and tracking; Board of Education regulatory policy development and dissemination.
Office of Media Relations: News releases and media relations.
Office of Board Relations: Board of Education meeting agendas and logistics, background materials, and minutes of meetings; Board of Education regulations and official papers, including correspondence; on-going staff support to Board.
Office of Equity and Community Engagement: conduct community outreach and engagement among various stateholders in support of public education. publications and graphic design; agency Web site management and upkeep; social media utilization and management; promotion of key reforms of the agency.
Increased focus on outreach and engagement of external stakeholders; new policy and funding initiatives of the Board of Education, Governor, and the General Assembly, including focus on student equity and changes to the Standards of Quality; further implementation of innovative approaches and reforms contained in the revised Standards of Accreditation and Virginia Profile of a Graduate; continued expansion of the School Quality Profile (school report cards); increased research activity due to available of new accountability indicators data that may impact new accountability systems; continuing changes in state IT security and fiscal requirements; increased social media presence by the agency; succession planning of aging agency workforce retirement or near retirement eligible; increased focus on school security and statewide school constructions needs; increasing special needs students transportation issues; and demand for modernized administrative technology applications.
Initiatives and policies actually proposed by the Board of Education, Governor, and General Assembly and other state agencies; availability of budgetary and staffing resources; changes to administrative mandates in the Code of Virginia and other agency regulations.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 17,294,254 | 3,225,602 | 17,294,254 | 3,225,602 | | Changes to Initial Appropriation | 0 | 0 | 0 | 0 |
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The Teacher Licensure and Certification service area is responsible for the process of licensing school personnel required by state statute and the Board of Education. The process is intended to establish and maintain a properly licensed and endorsed workforce for the public schools in Virginia through both traditional and alternate routes to licensure. The service area issues licenses for instructional personnel on behalf of the Virginia Board of Education; provides technical and analytical services to teachers, administrators, and others in accordance with the Code of Virginia, Virginia’s Licensure Regulations for School Personnel and Department of Education policies; provides accurate advice to local school divisions of prospective employee’s eligibility for licensure, communicates strategies to personnel in local school divisions to assist them in building their capacity to provide consistent and accurate licensure information to their employees; implements assessment requirements for licensure; facilitates the review and approval of career switcher programs; serves as staff to the Advisory Board on Teacher Education and Licensure; administers the National Board Certification incentive program; assists with the coordinat the collection of instructional personnel information for state and federal reporting; coordinates the Science, Technology, Engineering, and Mathematics (STEM) grant; and processes the mentor teacher career switchers funds. Teacher Licensure also provides technical assistance for the Uniform Performance Standards and Evaluation Criteria for Teachers, Principals, and Superintendents. Licensure fees are used to support personnel and operations in the unit. The state has a high level of control over this service area and its outcomes because of its regulatory authority over the teacher licensure process.
The mission of the Department of Education is to lead and facilitate the development and implementation of a quality public education system that meets the needs of students and assists them in becoming educated, productive, and responsible citizens. The purpose of the service area is to establish and maintain a high quality workforce in public schools. The licensure process maintains professional competence by ensuring that teachers and other school personnel meet requirements stipulated by the Board of Education to prepare them for their respective educator positions.
Authority: Code of Virginia and Licensure Regulations for School Personnel
Products: Licenses for instructional personnel, Instructional Personnel and Licensure (IPAL) collection of licensed instructional personnel employed in school divisions on Oct 1; a licensure Website containing resources for licensure (i.e. applications, assessments for Virginia licensure, guidelines, regulations, etc.); the Licensure Regulations for School Personnel, the Guidelines for Uniform Performance Standards and Evaluation Criteria for Teachers, Principals, and Superintendents; a document on the licensure Website with the assessment requirements for licensure; certification of Career Switchers Program Providers; grants for selected individuals who teach science, technology, engineering, or mathematics (STEM) subjects; funds for mentor teachers for career switchers; and incentives for National Board Certification.
Services: Implementation and issuance of licenses for instructional personnel and provides evaluations to school divisions for individuals seeking additional endorsements or initial licensure; reviews and approves career switcher programs; processes the funds for mentor teachers for career switchers; administers the STEM retention and recruitment grant; issues grants to teachers who possess an active initial National Board Certificate or a renewed National Board Certificate; provides leadership for the Board of Education’s Guidelines for Uniform Performance Standards and Evaluation Criteria; maintains the on-line educator query for the general public and the on-line query for school divisions (password protected system); issues on-line renewal licenses for school divisions personnel; provides technical assistance to school divisions, institutions of higher education and the general public regarding licensure matters. Serves as staff liaison to the Advisory Board on Teacher Education and Licensure (ABTEL) committee, which advises the Board of Education and submits recommendations on policies applicable to licensing instructional personnel and approving teacher education programs, and recommends assessment requirements for licensure.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
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| Licensure Regulations for School Personnel | Code of Virginia, Section 22.1-298.1. Regulations governing licensure | | Required | 0 | 0 |
| Licenses for Instructional Personnel | Code of Virginia, Section 22.1-299. License required of teachers; provisional licenses; exceptions; Licensure Regulations for School Personnel, 8VAC20-23-30. Purpose and Responsibility for Licensure | | Required | 0 | 0 |
| Implementation and issuance of licenses for instructional personnel and provides evaluations to school divisions for individuals seeking additional endorsements or initial licensure. | Code of Virginia, Section 22.1-299. License required of teachers; provisional licenses; exceptions; Licensure Regulations for School Personnel, 8VAC20-23-30. Purpose and Responsibility for Licensure | | Required | 0 | 0 |
| Instructional Personnel and Licensure (IPAL) collection of licensed instructional personnel employed in school divisions on Oct 1. | Code of Virginia, Section 22.1-299. License required of teachers; provisional licenses; exceptions; Licensure Regulations for School Personnel, 8VAC20-23-30. Purpose and Responsibility for Licensure | | Required | 0 | 0 |
| A licensure Website containing resources for licensure (i.e. applications, assessments for Virginia licensure, guidelines, regulations, etc.). | Code of Virginia, Section 22.1-298.1. Regulations governing licensure; Licensure Regulations for School Personnel, 8VAC20-23-30. Purpose and Responsibility for Licensure. | | Required | 0 | 0 |
| Provides technical assistance for the Board of Education’s Guidelines for Uniform Performance Standards and Evaluation Criteria | Code of Virginia, Section 22.1-295. Employment of teachers. | | Required | 0 | 0 |
| Assessments for Virginia licensure | Code of Virginia, Section 22.1-298.1. Regulations governing licensure; Licensure Regulations for School Personnel, 8VAC20-23-40. Conditions for Licensure. | | Required | 0 | 0 |
| Certification of Career Switchers Program Providers. | Code of Virginia, Section 22.1-298.1. Regulations governing licensure; Licensure Regulations for School Personnel, 8VAC20-23-90. Alternate Routes to Licensure | | Required | 0 | 0 |
| Reviews career switcher programs | Code of Virginia, Section 22.1-298.1. Regulations governing licensure; Licensure Regulations for School Personnel, 8VAC20-23-90. Alternate Routes to Licensure | | Required | 0 | 0 |
| Funds for mentor teachers for career switchers | FY2020; 2019 Virginia Acts of Assembly, (Chapter 854). | | Required | 0 | 0 |
| Processes the funds for mentor teachers for career switchers | FY2020; 2019 Virginia Acts of Assembly, (Chapter 854). | | Required | 0 | 0 |
| Grants for selected individuals who teach science, technology, engineering, or mathematics (STEM) subjects. | FY2020; 2019 Virginia Acts of Assembly, (Chapter 854). | | Required | 0 | 0 |
| Administers the STEM retention and recruitment grant. | FY2020; 2019 Virginia Acts of Assembly, (Chapter 854). | | Required | 0 | 0 |
| Incentives for National Board Certification and other Board of Education regulations | FY2020; 2019 Virginia Acts of Assembly, (Chapter 854). | | Required | 0 | 0 |
| Issues grants to teachers who possess an active initial National Board Certificate or a renewed National Board Certificate. | FY2020; 2019 Virginia Acts of Assembly, (Chapter 854). | | Required | 0 | 0 |
| Maintains the on-line educator query for the general public and the on-line query for school divisions (password protected system). | Code of Virginia, Section 2.2-3700. Short title; policy. | | Required | 0 | 0 |
| Provides an online process for license renewal for school division personnel | Code of Virginia, Section 22.1-295. Employment of teacher; Licensure Regulations for School Personnel, 8VAC20-23-110. Requirements for Renewing a License. | | Required | 0 | 0 |
| Provides technical assistance to school divisions, institutions of higher education and the general public regarding licensure matters. | Code of Virginia, Section 22.1-298.1. Regulations governing licensure; Licensure Regulations for School Personnel, 8VAC20-23-30. Purpose and Responsibility for Licensure | | Required | 0 | 0 |
| Serves as staff to the Advisory Board on Teacher Education and Licensure (ABTEL) committee which advises the Board of Education and submits recommendations on policies applicable to licensing instructional personnel and approving teacher education | Regulations Governing the Review and Approval of Education Programs in Virginia, 20-543-20. Accreditation and Administering This Chapter. | | Required | 0 | 0 |
The 2019 general assembly implemented the following legislation related to licensure:
- Requires the Board of Education to develop guidelines that establish a process to permit a school board or any organization sponsored by a school board to petition the Board for approval of an alternate route to licensure that may be used to meet the requirements for a provisional or renewable license or any endorsement. The bill also requires the Board of Education, in its regulations providing for licensure by reciprocity, to grant special consideration to individuals who have successfully completed a program offered by a provider that is accredited by the Council for the Accreditation of Educator Preparation.
- Requires the Board of Education to issue a license to an individual seeking initial licensure who has not completed the professional assessments prescribed by the Board, if such individual (i) holds a provisional license that will expire within three months; (ii) is employed by a school board; (iii) is recommended for licensure by the division superintendent; (iv) has attempted, unsuccessfully, to obtain a qualifying score on the professional assessments prescribed by the Board; (v) has received an evaluation rating of proficient or above on the performance standards for each year of the provisional license, and such evaluation was conducted in a manner consistent with the Guidelines for Uniform Performance Standards and Evaluation Criteria for Teachers, Principals, and Superintendents; and (vi) meets all other requirements for initial licensure. The bill removes the requirement that the Board of Education prescribe an assessment of basic skills for individuals seeking entry into an approved education preparation program and establish a minimum passing score for such assessment.
- Permits the Department of Education to establish a microcredential program for the purpose of permitting any public elementary or secondary school teacher who holds a renewable or provisional license or any individual who participates in any alternate route to licensure program to complete additional in-person or blended coursework and earn microcredentials in science, technology, engineering, and mathematics (STEM) endorsement areas, including computer science, for which there is a high need for additional qualified teachers. The bill requires the Department of Education to direct the Advisory Board on Teacher Education and Licensure to convene a workgroup including pertinent education stakeholders to determine how any microcredential awarded pursuant to any such program will be used to award add-on endorsements and certifications for teachers in such STEM endorsement areas. The bill provides certain conditions in which in-person coursework in a microcredential program not contributing to an endorsement is eligible for professional development points towards the renewal of a teaching license.
- Requires the Board of Education to include, in its regulations that prescribe the requirements for the licensure of teachers and other school personnel required to hold a license, procedures for the written reprimand of such license holders. The bill permits the Board of Education to issue written reprimand to any such license holder who knowingly and willfully commits a certain enumerated act relating to secure mandatory tests administered to students. The only express disciplinary actions that are permissible under current law in such a scenario are suspension or revocation of such individual's license. The bill also permits a school board or division superintendent to issue written reprimand to a teacher who breaches his employment contract after the school board or division superintendent declines to grant such teacher's request for release from such contract on the grounds of insufficient or unjustifiable cause. The only express disciplinary action that is permissible under current law in such a scenario is revocation of such teacher's license.
- Grants to the Chancellor of the Virginia Community College System voting privileges as an ex-officio member of the Advisory Board on Teacher Education and Licensure. The bill requires the Advisory Board to report to the Board of Education and the Chairmen of the House Committee on Education and the Senate Committee on Education and Health no later than December 1, 2019, recommendations relating to licensure qualifications for individuals (i) to teach career and technical education courses in a high school setting and (ii) to teach dual enrollment courses in a high school setting. The bill also requires the Board of Education to provide for the issuance of a three-year license to solely teach career and technical education courses or dual enrollment courses at public high schools in the Commonwealth to any individual who is employed as an instructor by an institution of higher education that is accredited by a nationally recognized regional accreditation body, is teaching in the specific career and technical education or dual enrollment subject area at such institution in which the individual seeks to teach at a public school, and complies with certain additional requirements.
August 23, 2019, the new Licensure Regulation for School Personnel will be the sole regulations for licensing teachers and other school personnel. .
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 219,697 | 1,587,029 | 219,697 | 1,587,054 | | Changes to Initial Appropriation | -128,500 | 0 | 50,000 | 0 |
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The Teacher Education and Assistance service area has oversight responsibility for preparation programs for school personnel, as well as coordinating federal reporting requirements for the programs. The service area works with the 36 colleges and universities in Virginia and other entities with education programs approved by the Board of Education to prepare school personnel in teaching and leadership areas approved for licensure by the Board. This responsibility includes offering technical assistance to the 36 institutions with teacher preparation programs, implementing initiatives to attract and retain high quality educational personnel and coordinating the national and Board of Education accreditation procedures.
Additionally, the office administers the Virginia Teaching Scholarship Loan Program (VTSLP), the Clinical Faculty Program, and the Mentor Teacher Program for beginning teachers, as well as serves as a staff liaison to the Advisory Board on Teacher Education and Licensure. Also, the service area provides leadership for teacher recognition programs including the Virginia Teacher of the Year and the Milken Family Foundation Educator Awards Program. The service area provides leadership in the area of special education personnel development through the coordination and administration of federal and state funds available to address critical shortages in special education by providing technical assistance to approved special education preparation programs. This division also oversees the TeachVirginia Website (on-line educators’ career center).
The mission of the Department of Education is to lead and facilitate the development and implementation of a quality public education system that meets the needs of students and assists them in becoming educated, productive, and responsible citizens. The purpose of the Teacher Education division is to ensure that the Virginia professional education programs develop, maintain, and continuously evaluate high quality education endorsement programs that are collaboratively designed and based on identified needs of the preK-12 community. Candidates in education endorsement programs shall demonstrate competence in the areas in which they plan to practice and complete professional studies requirements and applicable assessments, in addition to meeting requirements for specific licenses, pursuant to the Licensure Regulations for School Personnel. Working collaboratively with the 36 colleges and universities and other entities with defined education programs approved by the Board of Education to offer preparation and training programs, the service area provides leadership for a quality public school workforce.
Products: Regulations Governing the Review and Approval of Education Programs in Virginia; Guidelines for Mentor Teacher Programs for Beginning and Experienced Teachers; Title II Report of Higher Education; a list of Critical Shortage Teaching Areas in Virginia, recognitions for teachers, and grants to support preparation of teachers.
Services: Coordinates the approval and accreditation processes for approved preparation programs for instructional personnel; administers the Virginia Teaching Scholarship Loan Program (VTSLP) and the Mentor Teacher Program; coordinates special education grants; collects and reports data regarding preparation of instructional personnel, designates critical shortage teaching areas; coordinates the Teach Virginia Educator Career Center, and provides technical assistance to college and university officials, instructional personnel, and the general public.
Products / Services| Product / Service | Statutory Authority | Regulatory Authority | Required Or Discretionary | GF | NGF |
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| Regulations Governing the Review and Approval of Education Programs in Virginia. | Code of Virginia, Section 22.1-298.2. Regulations governing education preparation programs. | | Required | 0 | 0 |
| Coordinates the approval and accreditation processes for approved preparation programs for instructional personnel. This process includes biennial reporting and the Annual Education Preparation Program Profile. | Code of Virginia, Section 22.1-298.2. Regulations governing education preparation programs; Regulations Governing the Review and Approval of Education Programs in Virginia, 8VAC20-543-20. Accreditation and Administering This Chapter. | | Required | 0 | 0 |
| Guidelines for Mentor Teacher Programs for Beginning and Experienced Teachers. | Code of Virginia, Section 22.1-305.1. Mentor teacher programs | | Required | 0 | 0 |
| Title II Report of Higher Education Requirements | Title II sections 205-208 of the Higher Education Opportunity Act (PL 110-315) | | Required | 0 | 0 |
| Designates and creates list List of Critical Shortage Teaching Areas in Virginia. | 8VAC20-650-20-Establishing Critical Shortage Areas Code of Virginia, Section 22.1-290.01. | | Required | 0 | 0 |
| Administers grants to support preparation of teachers of special education. Special Education Grants | Code of Virginia, Section 22.1-290.02 Traineeships for Education of Special Education Personnel | | Required | 437,186 | 0 |
| Administers federal grants to support preparation of teachers in the area of special education | Federal Grant Funding | | | 0 | 0 |
| Administers the Virginia Teaching Scholarship Loan Program (VTSLP). | Code of Virginia, Section 22.1-290.01. Virginia Teaching Scholarship Loan Program established; purpose; Board of Education to administer Program; eligibility requirements for scholarship and awards | | Required | 708,000 | 0 |
| Grants to support preparation of teachers. Clinical Faculty Programs | Code of Virginia, Section 22.1-290.1 Clinical Faculty Programs | | Required | 318,750 | 0 |
| Provides technical assistance to college and university officials, instructional personnel, and the general public. | Code of Virginia, Section 22.1-298.2. Regulations governing education preparation programs; Regulations Governing the Review and Approval of Education Programs in Virginia, 8VAC20-543-80. Competencies and Requirements for Endorsement Areas. | | Required | 0 | 0 |
| Coordinates educator recognitions, including the Virginia Teacher of the Year Program and Milken Awards | | | Discretionary | 0 | 0 |
The 2018 general assembly implemented the following legislation related to teacher education:
- Each education preparation program offered by a public institution of higher education or private institution of higher education that leads to a degree, concentration, or certificate for reading specialists shall include a program of coursework and other training in the identification of and the appropriate interventions, accommodations, and teaching techniques for students with dyslexia or a related disorder. Such program shall (i) include coursework in the constructs and pedagogy underlying remediation of reading, spelling, and writing and (ii) require reading specialists to demonstrate mastery of an evidence-based, structured literacy instructional approach that includes explicit, systematic, sequential, and cumulative instruction.
- Allows education preparation programs to include four-year bachelor’s degree programs in teacher education.
August 23, 2018, the new Regulations Governing the Review and Approval of Education Programs in Virginia became effective. Upon the effective date, the Board of Education grants colleges and universities two years to align their existing approved programs and allows only college and universities that on the effective date are accredited by the Board of Education process four years to become accredited by the Council for the Accreditation of Educator Preparation (CAEP) with the option of submitting a progress report to the Superintendent of Public Instruction to request an additional year, if needed.
Within two years of August 23, 2018, colleges and universities must make revisions changes to approved programs to align to the Regulations Governing the Review and Approval of Education Programs in Virginia, effective on August 23, 2018.
Biennial Budget | 2019
General Fund | 2019
Nongeneral Fund | 2020
General Fund | 2020
Nongeneral Fund | | Initial Appropriation for the Biennium | 24,500 | 350,000 | 24,500 | 350,000 | | Changes to Initial Appropriation | 0 | 0 | 0 | 0 |
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