2018-20 Strategic Plan
Department of Planning and Budget [122]
Financial Overview
Biennial Budget
2019
General Fund
2019
Nongeneral Fund
2020
General Fund
2020
Nongeneral Fund
Initial Appropriation for the Biennium
Changes to Initial Appropriation
(Changes to Initial Appropriation will be 0 when the plan is created. They will change when the plan is updated mid-biennium.)
 
Anticipated Changes to Customer Base
Current Customer List
Predefined GroupUser Defined GroupNumber Served AnnuallyPotential Number of Annual CustomersProjected Customer Trend
 
NameDescription
 
TitleFile Type
 

Budget Development and Budget Execution Services [71502]

This service area consists of two components – budget development and budget execution. The two work in tandem to produce Virginia’s biennial budget and subsequent amended budgets. Each one is described below and is mandated by Section 2.2-1501 of the Code of Virginia. Both components include operating and capital budgets.

Budget development is the methodical process used to create the Governor’s executive budget. It begins with the preparation of budget instructions for state agencies. This initial phase is followed by a second whereby funding requests for new initiatives are submitted by state agencies to the Department of Planning and Budget (DPB) for analysis and evaluation. This phase also requires DPB staff to forecast major budget drivers. Both phases are essential for making recommendations to the Governor on funding issues and levels. They lead to the production of the budget document, budget bill, budget press package, and any subsequent executive amendments, if necessary. Thereafter, budget development is directed toward analyzing the General Assembly’s committee and conference amendments. This effort assists the Governor in taking actions for the reconvened General Assembly session (amendments and item vetoes) and actions on the re-enrolled budget bill. Budget development concludes with the signing of the budget by the Governor.

Budget execution is the implementation component of Virginia’s budget process that allows state agencies to spend appropriations. Within this component, appropriations and allotments are reviewed and approved, expenditures are monitored, and instructional guidance is issued to state agencies on matters such as year-end close and new-year start-up. Budget execution also includes the preparation of decision briefs that are used in making certain budgetary decisions. Although much of budget execution follows budget development, it is a year-round activity.

More than 75 percent of the agency's staffing supports this service area.

 

Budget development is essential to DPB's ability to make recommendations to the Governor on funding issues and position levels, in support of DPB's mission of advising the Governor on how to wisely use public resources for the benefit of all Virginians.

Budget execution includes the preparation of decision briefs that are used in making certain budgetary decisions, which also supports DPB's mission of advising the Governor on how to wisely use public resources for the benefit of all Virginians.

 
Description of Major Products and Services

Budget bill

Budget document

Budget development and execution instructions for state agencies

Analysis of budget proposals and development of recommendations for the Governor

Year-end close and new-year start-up instructions for state agencies

Analyses of budget to expenditures

Decision briefs for budget execution decisions

Analyses of federal budget proposals and actions that may affect Virginia

Participating on legislative and executive task forces

Advisory assistance to various panels, committees, and commissions

Presentations on fiscal and budgetary policy

Anticipated Changes

Assuming no further reductions in general fund appropriation, there are no anticipated changes at this time.

Factors Impacting

Over eighty percent of the Department of Planning and Budget’s (DPB) total general fund budget supports personnel costs. Decreasing general fund appropriations could adversely impact DPB’s ability to deliver products and/or services as it directly impacts staffing.

 

General fund appropriation supports personal and nonpersonal service costs for this service area.

Biennial Budget
2019
General Fund
2019
Nongeneral Fund
2020
General Fund
2020
Nongeneral Fund
Initial Appropriation for the Biennium5,688,40005,688,4000
Changes to Initial Appropriation0000
 
TitleFile Type
 

Forecasting and Regulatory Review Services [71505]

This service area provides forecasting and regulatory review services. The four primary functions within this service area are: (1) assessing the policy implications and estimating the economic impact of proposed regulations, with the objective of designing regulations that are efficient, effective and least intrusive; (2) coordinating and managing Virginia's rulemaking process; (3) advising the Governor's Secretaries and Policy Office on regulatory matters; and (4) forecasting major budget items such as prison, jail, and juvenile correctional center populations; Temporary Assistance for Needy Families caseloads; Family Access to Medical Insurance Security expenditures; and Supreme Court trial expenditures.

Around eight percent of the agency's staff support this service area.

 

This service area supports the Department of Planning and Budget's mission of analyzing various fiscal, programmatic, and regulatory policies. The statutory authority of this service area is derived from Chapter 15 of Title 2.2, and from the Administrative Process Act (especially Section 2.2-4007.04 of the Code of Virginia.)

 
Description of Major Products and Services

Economic impact statements and policy analyses of proposed regulations

Maintenance of the Virginia Regulatory Town Hall application

Coordination of the rulemaking process across state agencies

Training on the Virginia Regulatory Town Hall and state rulemaking process

Forecasts of major budget items such as prison, jail, and juvenile correctional center populations; Temporary Assistance for Needy Families caseloads; Family Access to Medical Insurance Security expenditures; and Supreme Court trial expenditures.

Anticipated Changes

Assuming no further reductions in general fund appropriation, there are no anticipated changes at this time.

Factors Impacting

Over eighty percent of DPB’s total general fund budget supports personnel costs. Decreasing general fund appropriation could adversely impact DPB’s ability to deliver products and/or services as it directly impacts staffing.

 

General fund appropriation supports personal and nonpersonal service costs for this service area.

Biennial Budget
2019
General Fund
2019
Nongeneral Fund
2020
General Fund
2020
Nongeneral Fund
Initial Appropriation for the Biennium1,124,37401,175,9740
Changes to Initial Appropriation0000
 
TitleFile Type
 

Program Evaluation Services [71506]

This service area coordinates legislative review processes and handles document management systems used for legislative review in the Executive Branch.  

The legislative review process provides information on proposed legislation to the Governor and members of the General Assembly to assist them in making informed decisions regarding budget, regulatory, and policy issues. This process also helps the Governor and General Assembly provide adequate resources to implement those statutory changes that have a fiscal impact.  This service area coordinates this process in concert with the budget development and execution services under 71502.

The legislative processes DPB administers and manages are based around three confidential web based systems. 

The ePAL system is used by agencies to submit legislative proposals to their Cabinet Secretary and the Governor’s office for consideration.  The ePAL system serves as a document management system, Legislative proposals are reviewed in advance of the General Assembly session.  This time period is often referred to as “pre-session.”

The eLAS system coordinates and tracks documents associated with the review of all introduced legislation. Executive branch agencies, the Cabinet, and the Governor’s office use eLAS to provide confidential advice to the Governor on legislation.  These documents help the Governor formulate a position on the bill.  As is the case with ePAL, the system services as a document management system.

DPB is responsible for issuing a fiscal impact statement (FIS) for all legislation introduced during a General Assembly session that could impact state services. DPB uses the eFIS system to interface with the Department of Legislative Automated Services to issue FIS in a timely manner.

The service area also manages the statewide process for developing and updating strategic plans, program/service area plans, performance measures and Executive Progress Reports (EPRs) that make up Virginia’s performance management structure.  Agencies update their strategic plans, program/service area plans, EPR’s on a biannual basis using the Strategic Planning module in the Performance Budgeting System.  Agencies are also responsible for reporting and publishing all measures results using this module.

Approximately eight percent of the agency's staffing support this service area. 

 

This service area supports DPB's mission of analyzing and developing various fiscal, programmatic, and regulatory policies. In addition, it provides assessments to support the wise use of public resources for the benefit of all Virginians. The statutory authority of this service area is derived from Chapter 15 of Title 2.2 of the Code of Virginia.

 
Description of Major Products and Services

Instructions for agencies regarding development of legislative proposals

Recommendations to the Governor on agency legislative proposals

Fiscal impact statements on bills introduced to the General Assembly

Coordination of the statewide strategic planning process

Anticipated Changes

Assuming no further reductions in general fund appropriation, there are no anticipated changes at this time.

Factors Impacting

Over eighty percent of DPB’s total general fund budget supports personnel costs. Decreasing general fund appropriation could adversely impact DPB’s ability to deliver products and/or services as it directly impacts staffing.

 

 

General fund appropriation supports personal service and nonpersonal service costs for this service area.

 

Biennial Budget
2019
General Fund
2019
Nongeneral Fund
2020
General Fund
2020
Nongeneral Fund
Initial Appropriation for the Biennium678,5070678,5070
Changes to Initial Appropriation0000
 
TitleFile Type
 

Administrative Services [71598]

This service area provides employee relations, fiscal, facilities management, clerical, and coordination services.

Through partnerships with the Department of Human Resource Management and the Department of Accounts, DPB staff receive timely personnel and fiscal services. These partnerships blend DPB’s internal knowledge and experience while leveraging resources to examine personnel issues, including recruitment, benefits administration, and performance management, and to strengthen internal controls for payroll and invoice processing.

This service area addresses procurement and information technology needs for the agency in according with the Virginia Public Procurement Act and standards established by the Virginia Information Technologies Agency (VITA).  Budget preparation and expenditure tracking services are also provided to ensure that DPB does not exceed allotted appropriation levels.

Finally, staff in this service area address facility needs (e.g., space allotments, renovations, etc.), provide clerical services, and develop DPB's Continuity of Operations Plan.

Around seven percent of the agency's staffing support this service area.

 

This service area ensures that sound management practices and qualified staff members are in place to carry out the mission of the agency. The statutory authority of this service area is derived from Chapter 15 of Title 2.2 of the Code of Virginia

 
Description of Major Products and Services

Employee relations, fiscal, procurement, information technology, and facility services

Anticipated Changes

Assuming no further reductions in general fund appropriation, there are no anticipated changes at this time.

Factors Impacting

Over eighty percent of DPB’s total general fund budget supports personnel costs. Decreasing general fund appropriation could adversely impact DPB’s ability to deliver products and/or services as it directly impacts staffing.

 

General fund (GF) appropriation supports personal and nonpersonal service costs for this service area.

Biennial Budget
2019
General Fund
2019
Nongeneral Fund
2020
General Fund
2020
Nongeneral Fund
Initial Appropriation for the Biennium472,5840472,5840
Changes to Initial Appropriation0000
 
TitleFile Type
 
SP - Run Date: 10/19/2019 02:38:53