Dept. Planning and Budget
DPB Header Text
2022-24 Strategic Plan
Department of Planning and Budget [122]
Mission, Vision, and Values
Mission

The Department of Planning and Budget advises the Governor on how to wisely use public resources for the benefit of all Virginians by analyzing, developing, and carrying out various fiscal, legislative, programmatic, and regulatory policies.

Vision

We advise the Governor in the prudent allocation of public resources and promote the development and implementation of fiscal, legislative, programmatic, and regulatory policies that maximize empowerment of Virginia's citizens and minimize their dependence on government. We serve our customers through creative, proactive, objective, accurate, and timely planning, analysis, and evaluation.

Values

DPB is committed to the following:

  • Earning the respect, trust, and confidence of its customers, which include the Governor, the Governor’s Cabinet, elected and appointed officials, state agencies, and the public.
  • Allocating public resources prudently and ethically.
  • Promoting objective fiscal, legislative, programmatic, and regulatory policies that benefit and protect the Commonwealth and minimize the dependence on government.

 

 
Agency Background Statement

The Department of Planning and Budget (DPB) was created by statute in 1976 merging previously existing budget and planning agencies. Sections 2.2-1500 through 2.2-1514 of the Code of Virginia established the agency and set forth the powers and duties of DPB and its Director, the requirements for submitting the executive budget to the General Assembly, and the requirements for submitting the Budget Bill, as follows:

  • Development and direction of an integrated policy analysis and planning and budgeting process within state government
  • Formulation of an executive budget
  • Policy analysis for the Governor
  • Review of the activities of state government focusing on budget requirements in the context of the goals and objectives determined by the Governor and the General Assembly
  • Operation of a system of budgetary execution to ensure agency activities are conducted within funding limitations provided in the Appropriation Act and in accordance with gubernatorial and legislative intent
  • Assessment of the impact of federal funds on state government
  • Review and verification of the accuracy of agency estimates of receipts from nongeneral fund revenue
  • Oversight of agency capital outlay projects
  • Management of the Regulatory Town Hall Website
  • Coordinateion of the statewide rulemaking process via the Regulatory Town Hall Website
 
Agency Status (General Information About Ongoing Status of the Agency)

The Department of Planning and Budget (DPB) leads the Commonwealth’s enhanced integrated strategic planning and budgeting process and     advises the Governor on the allocation of scarce resources.  As part of its statutory responsibility,   DPB advises the Governor on the allocation of resources to large entitlement programs that are mandated or required (such as Medicaid and K-12 education) down to support of small local sheriff offices that protect our smallest communities. Decisions about the proper funding levels for each of these requires comprehensive information and in-depth analysis. DPB also must be poised to react quickly in its advisory capacity to changes in revenue that affect financial responsibility and structural balance in the state’s budget. In order to maximize its ability to successfully respond to economic changes, DPB must focus on transferring its institutional knowledge through the recruitment and development of a well trained staff.

DPB has been addressing pressing workforce issues: a highly competitive market of well-educated and skilled staff; and, an aging workforce in key positions that either are, or soon will be, eligible for retirement. Over the last several years, DPB has increased its staffing levels after analyzing its organizational structure to determine where existing resources can best be directed toward sound succession planning. DPB is addressing the training needs of new and seasoned staff through exposure to national organizations and internal training from other state agencies as well as staff mentoring.

 
Information Technology

The Commonwealth’s Performance Budgeting System combines under one system: budget development; budget execution; capital; and strategic planning; and, performance measurement. DPB is responsible for overseeing the operation and maintenance of the system. The ongoing cost of this effort is funded through rates charged to state agencies.

DPB's Web-based Electronic Fiscal Impact Statement System simplifies the tracking and development of Fiscal Impact Statements (FIS). FIS are issued on bills introduced during the General Assembly sessions. FIS describe the fiscal impact of proposed legislation and are intended to aid legislators and the Governor's Office in the decision-making process. Each FIS is electronically communicated to the legislative information system where it is posted electronically with the legislation, and electronic copies are sent to the patron and relevant committees. DPB also supports document management systems used by agencies to submit legislative proposals and to provide confidential advice to the Governor's office.

The Virginia Regulatory Town Hall Website application gives greater access to all citizens in the regulatory process electronically. Regulations affect many aspects of the Commonwealth including speed limits, physician qualifications, pollution control requirements, and testing standards in Virginia’s public schools. The Regulatory Town Hall Website allows Virginians to learn about regulations, submit online comments, and sign up to receive email notifications.

 
Workforce Development

Department of Planning and Budget (DPB) relies mostly on salaried classified state employees for the delivery of services to its customers. DPB also employs wage employees to supplement classified staff during peak work periods and unexpected staff turnover. DPB has made recruitment and succession planning a priority and has increased staffing over the last several years to ensure adequate staffing to serve customers and to transfer institutional knowledge to new staff.

Staffing
Authorized Maximum Employment Level (MEL)          70
Salaried Employees46
Wage Employees          2
Contracted Employees          0
 
Physical Plant

DPB is a Virginia executive branch agency that works with the Governor's Office, the General Assembly, and other state agencies to develop and execute the Commonwealth's budget. DPB’s proximity to the Governor’s Office and the General Assembly is critical in fulfilling its mandate.  DPB is located in the Patrick Henry Building adjacent to the capitol. At this time, the current space is adequate to meet DPB’s needs. DPB leases its space from the Department of General Services.

 
Key Risk Factors

Maintaining funding for core services: The Department of Planning and Budget (DPB) leads the state’s integrated strategic planning and budget process. As part of its statutory responsibility, DPB advises the Governor on the allocation of scarce resources. DPB will remain challenged in the years ahead to maintain necessary funding for the core services of state government and to maintain structural balance.  The state is likely to continue to experience revenue growth and DPB will strive to ensure that there is a balance for all necessary state-funded programs and that large entitlement programs such as Medicaid, K-12, and public safety are adequately funded. Structural balance is maintained by the utilization of recurring revenue to support ongoing operations. The use of one-time or non-recurring revenue for ongoing operations and potential federal reductions puts the state’s bond rating at risk. DPB continues to remain vigilant in maintaining financial responsibility and a structural balance in the state’s budget.

Loss of experienced finance workforce: DPB depends upon obtaining quality information and data from state agencies. As the workforce ages and turnover occurs, many agencies are not able to develop replacement staff. Central agencies like DPB may be called upon more often to help agencies resolve issues that once were managed by agency-based staff.

 

 
Finance
Financial Overview

Over eighty percent of DPB's general fund budget supports personnel costs:   salaries, wages, and fringe benefits. The remaining budget supports day-to-day operations such as: 1) funding for rent; 2) information technology needs; 3) training; 4) office supplies; and 5) other miscellaneous costs.

Funding for ongoing maintenance of the Commonwealth's Performance Budgeting System, which fall under DPB’s oversight, is appropriated to the Department of Accounts.

Biennial Budget
2023
General Fund
2023
Nongeneral Fund
2024
General Fund
2024
Nongeneral Fund
Initial Appropriation for the Biennium8,497,15808,497,1580
Changes to Initial Appropriation0000
Revenue Summary
No data
 
Agency Statistics
Statistics Summary

The following statistics provide a comprehensive snapshot of the magnitude of the Department of Planning and Budget (DPB) operations during the 2020-2022 biennium. The activities listed in the statistical table are extremely complex and require extensive analysis and review.

Statistics Table
DescriptionValue
Number of Agency Base Budgets (2021)189
Number of Agency Base Budget Adjustments (2021)1,743
Number of Decision Packages (2021)1,338
Number of Technical Adjustments (2021)91
Number of Capital Budget Requests (2021)233
Number of Budget Execution Requests (2022)3,136
Number of Fiscal Impact Statements (2022 General Assembly Session)2,293
Number of Regulatory Proposals (2021)163
Number of Economic Impact Statements (2021)84
 
Customers and Partners
Anticipated Changes to Customer Base

There are no anticipated changes to DPB’s customer base.

Current Customer List
Predefined GroupUser Defined GroupNumber Served AnnuallyPotential Number of Annual CustomersProjected Customer Trend
GovernorGovernor11Stable
General AssemblyGeneral Assembly members140140Stable
GovernorGovernor's Policy staff88Stable
GovernorGovernor's Secretaries and Deputy Secretaries3535Stable
Local or Regional Government AuthoritiesCounties and Cities133133Stable
State Agency(s),State agencies193193Stable
Partners
No data
 
Major Products and Services

The Commonwealth’s Performance Budgeting System combines under one system budget development, budget execution, capital, and strategic planning, and performance measurement. As required by Section 2.2-1501 in the Code of Virginia, DPB ensures information generated in the Performance Budgeting System is useful for managing and improving the efficiency and effectiveness of state government operations and is available to the Commonwealth’s citizens and public officials. DPB’s mission-critical products and services are, as follows:

  • Budget bill Budget document
  • Budget development Budget execution
  • Analysis of budget proposals and development of recommendations for the Governor Procedures for monitoring agency expenditures
  • Decision briefs for budget execution decisions Coordination of the executive legislative review process
  • Fiscal impact statements for legislation introduced in the General Assembly
  • Planning and performance measure instructions, handbook, and training for state agencies
  • Economic impact statements and policy analyses on proposed regulations
  • Development, maintenance and oversight of the Regulatory Town Hall Website
  • Assistance with the coordination and management of the regulatory process across state agencies
  • Forecasts of major budget items including prison, jail, and juvenile correctional center populations; TANF caseloads; and Supreme Court trial expenditures
  • Assessments of programs and services to achieve a more efficient and cost-effective state government Support for legislative and executive task forces
  • Advisory assistance to various panels, committees, and commissions
  • Presentations on fiscal and budgetary policy
  • Response to customers and partners
 
Performance Highlights

Among the fifty states, CNBC ranks Virginia third in 2022 as a top state for business, using ten competitiveness categories.  CNBC ranks Virginia highest in business friendliness and infrastructure.  Virginia continues to maintain a AAA bond rating, which has been held for almost 85 years.  For 2021, Virginia ranked number seven on the U.S. News and World Report’s list of best states across eight categories, including economy, opportunity, and fiscal stability.

Selected Measures
Measure IDMeasureAlternative NameEsitmated Trend
12271502.002.002Administratively approved appropriations as a percentage of legislative appropriations.Maintaining
12271505.001.001Percentage of economic impact analyses that are completed within 45 days from receipt of proposed and fast-track (stage) regulatory proposals.Maintaining
 
Agency Goals
• Provide the highest quality financial management for the Commonwealth to protect its fiscal integrity.
Summary and Alignment

Accomplishment of this goal helps protect the state’s fiscal reputation, its AAA bond rating, and its status as a best-managed state.

Objectives
» 
Develop a structurally sound budget in which proposed recurring spending can be maintained by recurring revenue over time.
Description

Achievement of this objective assures fiscal integrity in the Commonwealth’s budget by avoiding the use of short-term or “one-time” monies for ongoing or long-term commitments.

Objective Strategies
• Continue to enhance the Commonwealth's Performance Budgeting System.

• Submit a budget to the General Assembly that manages the available general fund resources resulting from one-time revenues and savings actions.
Measures
• Provide objective, accurate, and timely information with respect to planning and evaluation of fiscal, legislative and regulatory activities, in order to enhance the efficiency and effectiveness of state government.
Summary and Alignment

Accomplishment of this goal helps protect the state’s fiscal reputation, its AAA bond rating, and its status as a best-managed state.

Objectives
» 
Provide timely analysis of the economic impact of proposed regulations, with the objective of designing regulations in the most efficient, effective, and least intrusive manner.
Description

Section 2.2-­4007.04 of the Code of Virginia requires that DPB prepare an economic impact analysis (EIA) for all non­exempt proposed regulations within 45 days of receipt. Typically, an EIA provides a clear and concise description of the expected economic impact of a regulatory proposal on Virginians. An EIA may also benefit policymakers and the public, including: (1) the Governor, when deciding whether or not to approve proposed regulations; (2) legislators in learning about the benefits and costs of regulations; and (3) the regulated community and other members of the public, who may be directly or indirectly affected by the proposed regulations. An EIA is a public document and may be viewed on the Virginia Regulatory Town Hall Website, which is maintained by DPB.

Objective Strategies
• Make recommendations that result in design improvements and that advance the Governor’s public policy goals.

• Provide economic impact analysis reports that clearly indicate the economic costs and benefits of a proposed regulatory change.

• Provide all analysis and review within the statutory deadlines, thereby benefiting public discourse.

• Verify and enhance the design of proposed (stage) regulations, in order to maximize economic benefits and minimize economic costs.
Measures
» 
Develop timely and accurate forecasts for major state programs for planning and budgeting purposes.
Description

DPB assists with the production of annual forecasts for the following significant state programs: 1) Medicaid expenditures; 2) public safety admissions and inmate population forecasts for state prisons, local jails, state juvenile correctional facilities, and detention homes; 3) criminal fund; 4) Comprehensive Services Act for At-Risk Youth (CSA); 5) Temporary Assistance for Needy Families (TANF); 6) mandated childcare expenditures; 7) Title IV-E foster care expenditures; and 8) Title IV-E adoption expenditures and special needs (general fund) adoption expenditures. These forecasts are provided to decision makers as a key input for each year’s budget decisions, as well as supporting longer-range policy and planning for the fiscal management of key budget drivers.

Objective Strategies
• Effectively communicate forecast results to appropriate stakeholders.

• Maintain expertise on relevant forecasting techniques and models to maintain quality.

• Manage forecast production to optimize usefulness to decision makers.

• Perform other economic analyses and projections, upon request.
Measures
• Continue to strengthen communication and relationships with customers.
Summary and Alignment

Accomplishment of this goal would help protect the state’s fiscal reputation, its AAA bond rating, and its longstanding status as a best-managed state.

Objectives
» 
Strive to maintain a high level of satisfaction from the Governor’s Policy Office and the Cabinet regarding information and analysis provided to them by the Department of Planning and Budget (DPB).
Description
Achievement of this objective assures that agency customers are receiving information and analysis in a form that is timely and useful for decision making.
Objective Strategies
• Keep Cabinet officials informed on upcoming changes and issues.

• Respond to all requests from the Governor, Governor's Policy Office, the Cabinet, and the General Assembly in a timely, efficient, and transparent manner.
Measures
 
SP1.02 - Run Date: 03/03/2024 06:21:00